WSR 97-03-106
POLICY STATEMENT
WASHINGTON STATE LOTTERY
[Filed January 21, 1997, 8:35 a.m.]
The Washington State Lottery has recently adopted or revised the
following policies:
POL 110.002 - CODE OF ETHICS (revision)
Added that:
1. Lottery employees and the spouse, children, brothers, sisters or parents residing as a member of the same household in the employee's principal place of abode are prohibited from employment with a vendor or contractor that works in conjunction with the lottery. However, a family member may be employed by, or contract with, a firm that the lottery considers a supplier and does not conduct a lottery or other gambling activity.
2. Employees are prohibited from having: a) A beneficial interest in the conduct of a lottery or other gambling activity; b) a contract for the manufacture or sale of gambling devices, including but not limited to providing computing and closely-related services for the conduct of lottery games, as well as the production of lottery scratch tickets, the manufacturer of pull-tabs and punch boards, and the management of a casino; c) a financial interest (stock ownership, etc.) in a firm which conducts the activities or manufactures or sells gambling devices (any slot, video pull-tab, and video poker machine, as well as other electronic game of chance and any other device designed primarily for use in connection with professional gambling).
2a. Spouses, children, brothers, sisters, or parents residing as a member of the same household in the employee's principal place of abode are also prohibited from employment or a contractual relationship for compensation where the lottery employee is gaining a benefit from the employment of that family member.
Signed 12/5/96
POL 120.002 - NEPOTISM (revision)
The lottery will continue to not appoint or assign any relative of an employee, or any individual cohabiting with an employee, to a position where: a) One of the individuals has the authority to supervise, appoint, remove, or discipline the other; b) one of the individuals would be responsible for auditing the work of the other; or c) circumstances would put the parties in a situation of actual or perceived conflict between the lottery's interest and their own. (Cohabiting is defined as referring "...to persons who reside in the same home of a Lottery employee who have reciprocal and natural and/or moral duties to and do provide support for one another.")
In the past, this policy has said that if a relationship described above is identified after the original appointment, one of the employees would be transferred to another position within the agency. This has been modified to say that the director will "attempt to" transfer an employee within the agency. If a position cannot be found, the personnel manager will assist in locating positions within the state system.
Eliminated the director's ability to make exceptions to this policy.
Signed 12/19/96
POL 120.006 - PERSONNEL RECORDS ACCESS AND RETENTION (revision)
Added the following: "When a Lottery employee transfers to another state agency, the Lottery's Personnel office will forward all state employment information in the employee's personnel file to the Personnel office of the employee's new agency. The information will be sent via a confidential envelope and will include, but is not limited to: verification of employment, performance evaluations, applications, and resumes."
Signed 12/16/96
POL 120.010 - AFFIRMATIVE ACTION/EQUAL EMPLOYMENT OPPORTUNITY (revision)
Added "career development, retention, reclassification, corrective/disciplinary action, termination, reversion, and non-permanent appointments" to the list of personnel decisions made without regard to race, color, sex, religion, creed, age, marital status, national origin, sexual orientation, disabled and Vietnam-era veteran's status, or the presence of any physical, sensory, or mental disability.
Added "religion and marital status" to the list of persons not discriminated against.
Added a section spelling out employee, director, personnel manager and supervisor/manager responsibilities in ensuring compliance with this policy.
Specified that complaints must be submitted within ten working days of the incident. Added that if the grievant is not satisfied with the outcome of a hearing, he/she can request a Step Two hearing within ten working days of the reply to the first hearing.
Signed 12/19/96
POL 120.012 - OUTSIDE EMPLOYMENT/BUSINESS (revision)
Added that, in addition to lottery employees, "family members of Lottery employees are also prohibited from employment with a vendor or contractor that works in conjunction with the Lottery." (The reader is referred to POL 110.002 - Code of Ethics for more specific information on "family members," etc. -- see also the summary of changes to POL 110.002 above.)
Signed 12/19/96
POL 120.024 - REASONABLE ACCOMMODATIONS FOR PERSONS OF DISABILITY (revision)
Clarified that reasonable accommodations are also made for lottery job applicants. Added that: a) The person of disability has the right to refuse an accommodation, b) employees have the right to provide an accommodation that the lottery's director has denied because it would create an undue financial hardship, and c) job descriptions for positions where an accommodation has been made are reviewed annually to ensure essential functions for the positions have not substantially changed.
Signed 11/25/96
POL 140.001 - RETAILER CRIMINAL HISTORY AND CREDIT CRITERIA FOR APPLICANTS AND LICENSEES (revision)
A lottery retailer whose credit rating becomes rated as "marginal" and who has not had a retailer-caused EFT rejection and no other lottery payment problems or disputes in at least three years, will no longer be required to obtain a financial guarantee. Also clarified that the lottery will perform a credit update annually of retailers who have posted financial guarantees to determine whether to require renewal.
Signed 12/5/96
POL 320.039 - CRUISE OF YOUR LIFE RETAILER PROMOTION (new)
Retailers who increase their December 1996 scratch sales by at least 20% over their December 1995 scratch sales will be entered into a drawing to win a cruise for two to the Mexican Riviera. Twenty-four 7-day, 6-night cruises, and one 4-day, 3-night cruise will be awarded. There will be four winners per each of the lottery's six regions for the 7-day cruises; the 4-day cruise winner will be selected from the state-wide entries. Retailers will receive one entry for an increase of at least 20%, two entries for a 30% increase, four entries for a 40% increase, and eight entries for a 50% increase. Retailers who were not selling lottery tickets in December 1995 will be compared to the average December 1996 sales for all businesses in that region within the same class (convenience stores, supermarkets, and other trade styles).
Signed 12/2/96
To receive a copy of any of these policy statements, contact Becky Zopolis, Washington State Lottery, P.O. Box 43000, Olympia, WA 98504-3000, phone (360) 586-1051, FAX (360) 586-6586.
January 13, 1997
Evelyn P. Yenson
Director