WSR 97-12-071

PERMANENT RULES

PIERCE COLLEGE

[Filed June 3, 1997, 4:41 p.m.]

Date of Adoption: May 9, 1997.

Purpose: To update chapter 132K-04 WAC, Board of trustees--Bylaws.

Citation of Existing Rules Affected by this Order: Amending chapter 132K-04 WAC, Board of trustees--Bylaws.

Statutory Authority for Adoption: RCW 28B.50.140.

Adopted under notice filed as WSR 97-07-018 on March 11, 1997.

Number of Sections Adopted in Order to Comply with Federal Statute: New 0, amended 0, repealed 0; Federal Rules or Standards: New 0, amended 0, repealed 0; or Recently Enacted State Statutes: New 0, amended 0, repealed 0.

Number of Sections Adopted at Request of a Nongovernmental Entity: New 0, amended 0, repealed 0.

Number of Sections Adopted on the Agency's own Initiative: New 0, amended 8, repealed 1.

Number of Sections Adopted in Order to Clarify, Streamline, or Reform Agency Procedures: New 0, amended 8, repealed 1.

Number of Sections Adopted using Negotiated Rule Making: New 0, amended 0, repealed 0; Pilot Rule Making: New 0, amended 0, repealed 0; or Other Alternative Rule Making: New 0, amended 0, repealed 0.

Effective Date of Rule: Thirty-one days after filing.

May 28, 1997

John Boesenberg, Director

Personnel Services

Chapter 132K-04 WAC


BOARD OF TRUSTEES((--BYLAWS))

AMENDATORY SECTION (Amending Order 86-1, Resolution No. 86-1, filed 7/11/86)

WAC 132K-04-001 Introduction. The Pierce College board of trustees, under law, is charged with the responsibility of Community College District #11. ((The authority is vested in the board, not in its individual board members. To assist the board in carrying out its responsibilities, it employs a president of the college district and delegates to him the responsibility for administering the district under policies approved by the board.

Policies of the board of trustees are found in the records of board action and in the policies and procedures manual of which this document is a part. The bylaws which follow contain rules adopted by the board which are in force and which relate to the organization and powers of the board and its method of conducting business.)) It shall be the responsibility of the board of trustees to establish policy and to evaluate the total college program. The board of trustees shall appoint a district president to administer the college and shall delegate to him/her the authority and responsibility for implementation of board policy.

[Statutory Authority: RCW 28B.50.140. 86-15-020 (Order 86-1, Resolution No. 86-1), 132K-04-001, filed 7/11/86; D-1, 1500.00, filed 9/20/67.]

AMENDATORY SECTION (Amending D-1, filed 9/20/67)

WAC 132K-04-010 Office of board. The board of trustees shall maintain an office at ((Lakewood Center, Tacoma, Washington, 98499, where all regular meetings shall be held, unless otherwise announced, and)) 9401 Farwest Dr. S.W., Lakewood, Washington 98499-1999, where all records, minutes, and the official college seal shall be kept. This office shall be open during ((all)) normal business hours ((to any resident taxpayer of the state of Washington)).

Correspondence or other business for the board shall be sent to the secretary of the board, who is located in this office.

[D-1, 1510.00, filed 9/20/67.]

AMENDATORY SECTION (Amending D-1, filed 9/20/67)

WAC 132K-04-020 Board meetings. The board of trustees ((shall hold at least one regular meeting each month and such other regular or)) customarily holds a regular meeting on the second Wednesday of each month at such time and place as it may designate. Special meetings ((as)) may be requested by the ((chairman)) chair of the board or by a majority of the members of the board. ((Regular meetings shall be held on the second Monday of each month except that the board of trustees may by resolution change the time of any meeting.))

All regular and special meetings of the board of trustees shall be publicly announced prior to the meeting and shall be open to the general public.

No official business shall be conducted by the board of trustees except during a regular or special meeting held at a preannounced time and place.

[D-1, 1520.00, filed 9/20/67.]

AMENDATORY SECTION (Amending D-1, filed 9/20/67)

WAC 132K-04-030 Board meetings--Information for board members. Information and materials pertinent to the agenda of all regular meetings of the board shall be sent to the trustees prior to each meeting. Any matters of business or correspondence must be received by the secretary of the board by 12:00 noon three work days before the meeting in order to be included on the agenda. The ((chairman)) chair or secretary may, however, present a matter of urgent business received too late for inclusion on the agenda if in his/her judgment the matter is of an emergency nature.

[D-1, 1521.00, filed 9/20/67.]

AMENDATORY SECTION (Amending Order 86-1, Resolution No. 86-1, filed 7/11/86)

WAC 132K-04-050 Board meetings--((Agenda)) Participation. ((The order of the agenda governing all regular meetings of the board of trustees of Pierce College shall be as follows:

(1) Roll call

(2) Establishment of quorum

(3) Approval of minutes of the previous meeting

(4) Recommendations for action of the board

(5) New business

(6) Correspondence

(7) Reports to the board

(8) Chairman calls for agenda items for the next meeting

(9) Adjournment

The order of the agenda may be changed by the chairman with the consent of the board members present.))

The ((chairman)) chair shall announce at the beginning of each meeting that members of the audience may speak to any item on the agenda at the time of its presentation to the board. The ((chairman)) chair shall have the right to limit the length of time used by a speaker for the discussion of a subject.

[Statutory Authority: RCW 28B.50.140. 86-15-020 (Order 86-1, Resolution No. 86-1), 132K-04-050, filed 7/11/86; D-1, 1523.00, filed 9/20/67.]

AMENDATORY SECTION (Amending Order 86-1, Resolution No. 86-1, filed 7/11/86)

WAC 132K-04-080 Officers of board. ((At the first regular meeting of the board each year)) Annually, normally during its September meeting, the board shall elect, from its membership, a ((chairman and vice chairman)) chair and vice-chair to serve for the ensuing year. ((In addition,)) The district president ((of the Pierce College district)) shall serve as secretary to the board of trustees as specified by state law. The secretary may, at his/her discretion, appoint ((his executive secretary or other)) an appropriate college staff member to act as recording secretary for all regular and special meetings of the board.

The ((chairman)) chair, in addition to any duties imposed by rules and regulations of the state board, shall preside at each regular or special meeting of the board, sign all legal and official documents recording actions of the board, and review the agenda prepared for each meeting of the board. The ((chairman)) chair shall, while presiding at official meetings, have full right of discussion and vote.

The ((vice chairman)) vice-chair, in addition to any duties imposed by rules and regulations of the state board shall act as ((chairman)) chair of the board in the absence of the ((chairman)) chair.

((The secretary of the board shall be the president of the college district. In addition to any duties imposed by rules and regulations of the state board, he shall keep the official seal of the board, maintain all records of meetings and other official actions of the board. He shall give notice of all meetings in the manner required by the bylaws and state statutes.

The secretary shall also be responsible for board correspondence, compiling the agenda of meetings, and distributing the minutes of the meetings and related reports.

The secretary, or his designate, must attend all regular and special meetings of the board, and official minutes must be kept of all such meetings.))

[Statutory Authority: RCW 28B.50.140. 86-15-020 (Order 86-1, Resolution No. 86-1), 132K-04-080, filed 7/11/86; D-1, 1530.00, filed 9/20/67.]

AMENDATORY SECTION (Amending Order 86-1, Resolution No. 86-1, filed 7/11/86)

WAC 132K-04-110 Official seal. The board of trustees shall maintain an official seal for use upon any or all official documents of the board. The seal shall have inscribed upon it the name of the college which shall be:

((Pierce College


District No. 11


State of Washington))


COMMUNITY COLLEGE DISTRICT NO. 11


PIERCE COLLEGE


STATE OF WASHINGTON


[Statutory Authority: RCW 28B.50.140. 86-15-020 (Order 86-1, Resolution No. 86-1), 132K-04-110, filed 7/11/86; D-1, 1560.00, filed 9/20/67.]

AMENDATORY SECTION (Amending Order 86-1, Resolution No. 86-1, filed 7/11/86)

WAC 132K-04-130 Delegation of responsibility. It shall be the responsibility of the Pierce College board of trustees to establish policy and to evaluate the success of the college operation. To administer the college, the board of trustees shall employ a ((college)) district president and hold him/her responsible for the interpretation of board policy into administrative action and for the administration of the college in general.

Specific policies and their administrative interpretation shall be described in detail in the several sections of the official policies and procedures manual of the ((college)) district.

[Statutory Authority: RCW 28B.50.140. 86-15-020 (Order 86-1, Resolution No. 86-1), 132K-04-130, filed 7/11/86; D-1, 1600.00, filed 9/20/67.]

REPEALER

The following section of the Washington Administrative Code is repealed:

WAC 132K-04-070 Board meetings--Parliamentary procedure.

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