SOCIAL AND HEALTH SERVICES
(Economic Services Administration)
(Division of Employment and Assistance Programs)
Date of Adoption: August 29, 2001.
Purpose: These amendments will simplify the language and clarify the policy concerning food assistance allotments and how they are distributed. It will also delete information that is no longer valid, such as references to food coupon authorization cards, and add more information about electronic benefits transfer (EBT) and electronic funds transfer (EFT).
Citation of Existing Rules Affected by this Order: Repealing WAC 388-412-0045; and amending WAC 388-412-0005, 388-412-0015, 388-412-0020, 388-412-0025, and 388-412-0040.
Statutory Authority for Adoption: RCW 74.04.510 and 74.08.090.
Adopted under notice filed as WSR 01-13-068 on June 18, 2001.
Number of Sections Adopted in Order to Comply with Federal Statute: New 0, Amended 0, Repealed 0; Federal Rules or Standards: New 0, Amended 0, Repealed 0; or Recently Enacted State Statutes: New 0, Amended 0, Repealed 0.
Number of Sections Adopted at Request of a Nongovernmental Entity: New 0, Amended 0, Repealed 0.
Number of Sections Adopted on the Agency's Own Initiative: New 0, Amended 0, Repealed 0.
Number of Sections Adopted in Order to Clarify, Streamline, or Reform Agency Procedures: New 0, Amended 5, Repealed 1.
Number of Sections Adopted Using Negotiated Rule Making:
Pilot Rule Making:
or Other Alternative Rule Making:
Effective Date of Rule: Thirty-one days after filing.
August 29, 2001
Brian H. Lindgren, Manager
Rules and Policies Assistance Unit2938.2
A married couple who both receive any general
assistance benefit must be considered one assistance unit.
However, cash payments are made individually and will not exceed
one half of the two-person GA-U standard)) If you are married and
both you and your spouse get general assistance, you and your
spouse are one AU.
Grants are)) Your grant is rounded down to the next
whole dollar amount (( with the following exceptions)) unless:
(a) You get a clothing and personal incidental (CPI)
Grants with a deduction for repayment of)) Your
benefits are reduced to pay an overpayment.
Grant payments are not issued for under ten dollars
except)) We do not issue any cash benefits if you are eligible
for less than ten dollars unless:
Grants with a deduction for repayment of an
overpayment)) You get a CPI allowance;
CPI allowances with income deducted)) Your benefits
are reduced to pay an overpayment; or
(c) You get Supplemental Social Security (SSI) interim assistance payments.
[Statutory Authority: RCW 74.08.090 and 74.04.510. 99-16-024, 388-412-0005, filed 7/26/99, effective 9/1/99. Statutory Authority: RCW 74.04.510, 74.08.090, 74.04.055, 74.04.057 and S. 825, Public Law 104-193, Personal Responsibility and Work Opportunity Reconciliation Act of 1996. 99-02-039, 388-412-0005, filed 12/31/98, effective 1/31/99. Statutory Authority: RCW 74.04.050, 74.04.055, 74.04.057 and 74.08.090. 98-16-044, 388-412-0005, filed 7/31/98, effective 9/1/98.]
Assistance units with no income receive the maximum
allotment as described under the thrifty food plan (TFP) in WAC 388-478-0060. Assistance units with net income receive smaller
(3) When an assistance unit has income, the allotment is determined by:
(a) Multiplying the assistance unit's net monthly income by thirty percent and rounding up to the next whole dollar; and
(b) Subtracting the results from the thrifty food plan for the appropriate assistance unit size as specified in WAC 388-478-0060.
(4) Except for those described in WAC 388-406-0055 eligible assistance units receive benefits from the effective date of eligibility to the end of the first month. This is called proration and is based on a thirty-day month.
(5) In the first month of eligibility, assistance units do not receive an allotment when the amount is less than ten dollars.
(6) Eligible one and two person assistance units receive a minimum ten dollar allotment:
(a) After the first month of eligibility; or
(b) In the first month of eligibility when the CSO receives the assistance unit's application on the first day of the month)) You get the maximum allotment if your AU does not have any countable net income. See WAC 388-478-0060 for the maximum allotments.
(3) If your AU has countable net income, your allotment is computed by:
(a) Multiplying your AU's countable net monthly income by thirty percent;
(b) Rounding this amount up to the next whole dollar; and
(c) Subtracting the results from the maximum allotment.
(4) You get benefits from the date your AU is determined eligible through the end of the month except for AUs described in WAC 388-406-0055. This is called proration and is based on a thirty-day month.
(5) You get benefits for both the month of application and the following month in one allotment if you are eligible for both months and you applied on or after the sixteenth of the month.
(6) You do not get an allotment in the first month you are eligible if your allotment is less than ten dollars.
(7) You get a minimum allotment of ten dollars each month if your AU has a total of one or two members unless:
(a) It is the first month of your certification period; and
(b) Your AU is eligible for only a partial month.
[Statutory Authority: RCW 74.08.090 and 74.04.510. 99-16-024, 388-412-0015, filed 7/26/99, effective 9/1/99. Statutory Authority: RCW 74.04.050, 74.04.055, 74.04.057 and 74.08.090. 98-16-044, 388-412-0015, filed 7/31/98, effective 9/1/98.]
(1) Mailed by warrant to the address where clients live except when:
(a) The department redirects the benefit issuance to the local office;
(b) The department has established there are problems with receiving mail at the client's address;
(c) A client requests in writing that the benefit issuance be mailed to the local office, such as a homeless client without an address; or
(d) A client requests that the benefit issuance be sent to a temporary address for less than ninety days.
(2) Deposited directly into an electronic benefit transfer account))
(1) You get your on-going cash benefits on the first of the month.
(2) You get your on-going food assistance within the first ten days of the month. The day of the month that you get your benefits is the same as the last number of your food assistance AU number. If the last number of your AU number is zero, you get your benefits on the tenth.
[Statutory Authority: RCW 74.04.510, 74.08.090, 74.04.055, 74.04.057 and S. 825, Public Law 104-193, Personal Responsibility and Work Opportunity Reconciliation Act of 1996. 99-02-039, 388-412-0020, filed 12/31/98, effective 1/31/99. Statutory Authority: RCW 74.04.050, 74.04.055, 74.04.057 and 74.08.090. 98-16-044, 388-412-0020, filed 7/31/98, effective 9/1/98.]
(a) A food coupon authorization (FCA) card that must be redeemed for food coupons;
(b) Food coupons mailed directly to the client; or
(c) Electronic benefit transfers (EBT).
(2) Clients are issued food assistance benefits during the first ten days of the month.
(3) A client must redeem an FCA for coupons during the period that is specified on the FCA card.
(4) Eligible clients applying on or after the 16th of the month are issued one allotment called a combined issuance that includes benefits for:
(a) The month of application; and
(b) The following month)) Your cash benefits are sent to you by:
(a) Electronic benefit transfer (EBT);
(b) Direct deposit into you own bank account (electronic funds transfer-EFT); or
(c) Warrant if you have a payee who is not approved for direct deposit or you receive ADATSA, diversion, additional requirements or clothing and personal incidentals (CPI) payments.
(2) You use a quest card to access your benefits in your EBT account. You get a personal identification number (PIN) that you must enter when using this card.
(3) Your food assistance benefits are deposited into your EBT account.
(4) We establish an EBT account for each AU that receives their benefits by EBT.
(5) Your EBT account becomes inactive when you do not use it for ninety days. If you want to use the account after it becomes inactive, you must contact your local office and ask us to reactivate it.
(6) Your cash and food assistance are canceled when you do not use your EBT benefits for three hundred sixty-five days. Your food assistance benefits cannot be replaced.
(7) We convert your food assistance to coupons when you move to a state where you cannot use your EBT account. There may be up to one dollar and ninety-nine cents left in your EBT account after conversion. You must use the remaining balance left in your EBT account within seven days after we convert your benefits from EBT to coupons. We cancel these benefits if you do not use them.
(8) Cash benefits cannot be converted to warrants. You must use your cash benefits from your EBT account.
[Statutory Authority: RCW 74.04.050, 74.04.055, 74.04.057 and 74.08.090. 98-16-044, 388-412-0025, filed 7/31/98, effective 9/1/98.]
(a) An FCA or food coupons are lost or stolen from the mail;
(b) An FCA is stolen after receipt; or
(c) An FCA card, coupons or food purchased with coupons are destroyed in a disaster.
(2) To get a replacement, a client must:
(a) Report the theft or destruction within ten days of the incident; or
(b) Report nonreceipt of the benefits within the period that benefits are intended to be used; and
(c) Sign a department affidavit within ten days of the report attesting to the loss.
(3) A client's request for a replacement is denied when:
(a) Certified mail coupons are signed for by any person residing or visiting at the address provided by the client;
(b) Coupons or an FCA card are lost or misplaced after receipt;
(c) Coupons are stolen after receipt;
(d) A client already received two replacements described in subsection (1) above within the previous five months; or
(e) The request is determined to be fraudulent.
(4) A client cannot receive a disaster food stamp program allotment and a replacement allotment for the same period.
(5) A replacement as specified in subsection (1) will not count against an assistance unit when:
(a) An allotment is returned to the department;
(b) The original or replacement FCA is not cashed;
(c) The replacement is issued because of a department error;
(d) A partial coupon delivery is caused by a department error; or
(e) The coupons delivered are improperly made or are mutilated. There must be at least three-fifths of the each coupon to turn in for an exchange)) Under certain conditions, we may replace your benefits.
(1) You may get your EBT benefits replaced if:
(a) We make a mistake that causes you to lose benefits;
(b) Both your EBT card and personal identification number (PIN) are stolen from the mail; you never had the ability to use the benefits; and you lost benefits;
(c) You left a drug or alcohol treatment on or before the fifteenth of the month and the facility does not have enough food assistance funds in their EBT account for one-half of the allotment that they owe you;
(d) Your EBT benefits that were recently deposited into an inactive EBT account were canceled by mistake along with your state benefits; or
(e) Your food that was purchased with food assistance benefits was destroyed in a disaster.
(2) You may get food coupons replaced if:
(a) You did not get your food coupons as they were either lost or stolen in the mail; or
(b) Your food coupons or food purchased with food coupons were destroyed in a disaster.
(3) If you want a replacement, you must:
(a) Report the loss to your local office within ten days from the date of the loss; and
(b) Sign a department affidavit form stating you had a loss of benefits.
(4) For food assistance, we replace the loss up to a one month benefit amount.
(5) Your request for a replacement is denied if the reason for the loss is not listed in subsection (1) and (2) above or:
(a) We decided that you request is fraudulent;
(b) Your certified mail coupons are signed for by any person living or visiting at your address;
(c) Your food coupons were lost, stolen or misplaced after you received them;
(d) You already got two countable food assistance replacements within the prior five months; or
(e) You got disaster food stamp benefits for the same month you requested a replacement for food assistance.
(6) Your replacement does not count if:
(a) Your benefits are returned to us;
(b) We replaced your benefits because we made an error; or
(c) The food coupons you got are improperly made or are mutilated. You must have at least three-fifths of each coupon in order for us to replace them.
[Statutory Authority: RCW 74.04.050, 74.04.055, 74.04.057 and 74.08.090. 98-16-044, 388-412-0040, filed 7/31/98, effective 9/1/98.]
The following section of the Washington Administrative Code is repealed:
|WAC 388-412-0045||General information about cash and food assistance issued by electronic benefits transfer.|