POLICY STATEMENT
POL 110.028 - Releasing Retailer Information on On-Line Winning
Tickets (New)
For Lotto jackpot, Quinto cashpot, Lucky for Life lifetime
cash, or Daily Keno 10 of 10 winners, the lottery now releases
the following information: The game/drawing date; the amount of
the prize; and the trade style and city (if the city population
is 50,000 or more) or county (if the city population is less than
50,000) of the retailer that sold the winning ticket.
Signed January 9, 2002.
POL 220.007 - Meals at Meetings and Formal Training Sessions
(Revision)
Clarifies that the lottery may pay, rather than reimburse
employees, for meals under the circumstances listed in the
policy. Added that vendors who receive meals at a
lottery-sponsored event must reimburse the lottery using an
accounts receivable invoice. Retailers or other entities
attending lottery-related meetings or training sessions need to
consult with accounts payable and legal to determine how the meal
will be paid for or reimbursed.
Signed March 22, 2002.
POL 220.008 - Federal Income Tax Withholding from Prize Payments
(Revision)
Previous quarterly calculations of prize amounts subject to
withholding are now done monthly. Information services now makes
their filings electronically. Made some information more generic
(e.g. rather than listing the withholding rates, we withhold at
the amount (percentage) required by the IRS).
Signed March 22, 2002.
POL 220.016 - State Sponsored Charge Cards (Revision)
Removed language that implied employees with a
state-sponsored charge card are required to charge all
travel-related expenses. Added that cards can be used for travel
expenses only while in travel status. Added examples of travel
expenses.
Signed February 6, 2002.
POL 230.008 - Scratch Ticket Full Pack Returns (Revision)
Added instances when the Lottery will accept returning packs
in activated or settled status to received status. Those
instances are:
• The retailer's DSR expects new game(s) to sell better than the older game(s) in the retailer's possession, or the retailer is reluctant to order newer games because he/she has a large stock of older tickets;
• The director or deputy director has determined that accepting returns on full packs of tickets in activated or settled status will enhance ticket sales; and
• The RSM or sales manager determines, in writing, that circumstances justify accepting the return.
RSMs and the sales manager track the trends for reasonableness.
Added that regional designees (not just customer service) can also change the status of the pack. All must verify that the reason for making the return to received status meets the criteria in the policy. In the procedure, added the possibility of the pack going to DSR inventory, rather than to the central warehouse.
Signed January 9, 2002.
POL 230.009 - Changing the Status of Scratch Ticket Packs
(Revision)
Added information on "Management Discretion," for accepting
returns and changing the status of the pack (refers back to POL
230.008 for changing the status of a pack). Added definition of
full pack and activated status, received status, and settled
status.
Signed January 9, 2002.
POL 320.001 - Closing/Auditing Scratch Games/Destroying Unsold
Tickets (Revision)
Changed the term "End Validation date" to "Last Day to
Redeem." Modified all definitions listed in the policy.
When a game is closing, the marketing administrative assistant will now send a 07 message to all retailers. When DSRs work with retailers to help sell tickets, they will also inform telemarketing of the plan. In addition to tickets being destroyed at the vendor location, they may also be disposed of at the on-site location.
Signed March 26, 2002.
POL 320.073 - Caesars Palace¦ Retailer Promotion (New)
This policy establishes guidelines for awarding prizes to
retailers for purchasing (activating) packs of instant game
number 386, Caesars Palace¦. From 12:00 a.m. Monday, March 11,
2002, through 11:59 p.m. Sunday June 30, 2002, for each pack of
tickets activated (and not returned or returned to received
status) from game 386, retailers will automatically receive one
entry into a drawing. One retailer in each region, plus one
retailer statewide, will be chosen to receive a Caesars Palace¦
vacation package.
Signed February 20, 2002.
POL 320.074 - Lucky for Life Second Chance Drawing Promotion
(New)
This policy establishes guidelines for entering consumers
into a drawing, provided the consumer has claimed a $5,000,
$10,000, $20,000 or $50,000 Lucky for Life prize from a March 10,
2002 or later drawing during one of two promotional periods. The
promotional periods are: March 11-July 31, 2002, and August
1-December 31, 2002. Six finalists will be selected; one
finalist will receive the promotional prize of $1,000 a week for
life; the other participants will receive a consolation prize of
$5,000.
Signed February 28, 2002.
POL 320.076 - Lotto Plus Training Camp Promotion (New)
This policy establishes guidelines for awarding 10-$500
prizes to attendees of Lotto Plus training camps. This document
includes a procedure for selecting the recipients.
Signed March 18, 2002.
POL 420.005 - Safety Program (Revision)
Safety committee members are now elected rather than
appointed. (The election is in December for a one-year term;
units may be combined to have one representative.) Meetings are
held as agreed needed by the members (rather than automatically
being quarterly). All regional staff who work in the office
(rather than in the field) must have a valid first-aid
certificate.
Signed February 11, 2002.
To receive a copy of any of these policies, contact Becky Zopolis, Washington State Lottery, P.O Box 43000, Olympia, WA 98504-3000, phone (360) 664-4816, fax (360) 664-4817.
April 16, 2002
Becky Zopolis