PREPROPOSAL STATEMENT OF INQUIRY
Subject of Possible Rule Making: Rewrite of the "student records" WAC and change our definition of "directory information."
Statutes Authorizing the Agency to Adopt Rules on this Subject: WAC 132P-33-100.
Reasons Why Rules on this Subject may be Needed and What They Might Accomplish: Our current rule does not include definitions of the following terms: "College official," "legitimate educational interest," or "education record." The definition of these terms is necessary for staff and students to understand their roles in the dissemination of information relating to students' college records and the colleges responsibilities under FERPA. Also, due to advancements in technology, it is necessary to update our definition of "directory information."
Other Federal and State Agencies that Regulate this Subject and the Process Coordinating the Rule with These Agencies: The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 C.F.R. Part 99) is a federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the United States Department of Education.
Process for Developing New Rule: Agency study.
Interested parties can participate in the decision to adopt the new rule and formulation of the proposed rule before publication by contacting Tomas Ybarra, Dean for Student Services, P.O. Box 22520, Yakima, WA 98907-2520, phone (509) 574-6860, fax (509) 574-6879, e-mail email@example.com; or Denise Anderson, Coordinator for Registration and Records, P.O. Box 22520, Yakima, WA 98907-2520, phone (509) 574-4702, fax (509) 574-6879, e-mail firstname.lastname@example.org. A campus-wide committee will review/approve proposed changes to WAC 132P-33-100 prior to the public meeting. A public meeting will be advertised through our local newspaper, in the public notices section to provide interested parties an opportunity to provide input. After the public hearing has taken place, this item will be placed on the agenda for the Yakima Valley Community College board of trustees to consider for adoption.
March 9, 2005
Dean for Student Services