WSR 07-03-077

PERMANENT RULES

DEPARTMENT OF

SOCIAL AND HEALTH SERVICES
(Health and Recovery Services Administration)

[ Filed January 17, 2007, 3:47 p.m. , effective February 17, 2007 ]


Effective Date of Rule: Thirty-one days after filing.

Purpose: Adds language to clarify when hospitals need to submit revenue codes and procedure codes to cost centers crosswalk data to the department for calculation of rates and cost settlement, and clarifies the due date for receipt of the hospital's final settled Medicare cost report (form 2552-96) by the department for cost settlement.

Citation of Existing Rules Affected by this Order: Amending WAC 388-550-2598.

Statutory Authority for Adoption: RCW 74.08.090 and 74.09.500.

Adopted under notice filed as WSR 06-24-067 on December 4, 2006.

Changes Other than Editing from Proposed to Adopted Version: WAC 388-550-2598(1), the department reimburses department-approved department of health (DOH)- approved critical access hospitals (CAHs) for inpatient and outpatient hospital services provided to fee-for-service medical assistance clients on a cost basis, using departmental weighted costs-to-charges (DWCC) ratios and a retrospective cost settlement process.

A final cost-benefit analysis is available by contacting Larry Linn, P.O. Box 45510, Health and Recovery Services Administration, Olympia, WA 98504-5510, phone (360) 725-1856, fax (360) 743-9152, e-mail linnld@dshs.wa.gov. (The department voluntarily prepared an analysis of the costs and benefits of the proposed rule.)

Number of Sections Adopted in Order to Comply with Federal Statute: New 0, Amended 0, Repealed 0; Federal Rules or Standards: New 0, Amended 0, Repealed 0; or Recently Enacted State Statutes: New 0, Amended 0, Repealed 0.

Number of Sections Adopted at Request of a Nongovernmental Entity: New 0, Amended 0, Repealed 0.

Number of Sections Adopted on the Agency's Own Initiative: New 0, Amended 0, Repealed 0.

Number of Sections Adopted in Order to Clarify, Streamline, or Reform Agency Procedures: New 0, Amended 1, Repealed 0.

Number of Sections Adopted Using Negotiated Rule Making: New 0, Amended 0, Repealed 0; Pilot Rule Making: New 0, Amended 0, Repealed 0; or Other Alternative Rule Making: New 0, Amended 1, Repealed 0.

Date Adopted: January 12, 2007.

Jim Schnellman, Chief

Office of Administrative Resources

3813.4
AMENDATORY SECTION(Amending WSR 06-04-089, filed 1/31/06, effective 3/3/06)

WAC 388-550-2598   Critical access hospitals (CAHs).   (1) The department reimburses ((eligible)) department of health (DOH)-approved critical access hospitals (CAHs) for inpatient and outpatient hospital services provided to fee-for-service medical assistance clients on a cost basis, using departmental weighted costs-to-charges (DWCC) ratios and a retrospective cost settlement process. The department pays CAH fee-for-service hospital claims subject to retrospective cost settlement, adjustments such as a third-party payment amount, and any client responsibility amount.

(2) For inpatient and outpatient hospital services provided to clients enrolled in a managed care plan, DWCC rates for each CAH are incorporated into the calculations for the managed care capitated premiums. The department considers managed care Healthy Options DWCC payment rates to be cost. Cost settlements are not performed by the department for managed care claims.

(3) The following definitions and abbreviations and those found in WAC 388-500-0005 and 388-550-1050 apply to this section:

(a) "CAH," see "critical access hospital."

(b) (("CAH HFY" see "CAH hospital fiscal year."

(c) "CAH hospital fiscal year" means each individual hospital's fiscal year.

(d))) "Cost settlement" means a reconciliation of the fee-for-service interim CAH payments with a CAH's actual costs determined in conjunction with use of the CAH's final settled Medicare cost report (Form 2552-96) after the end of the CAH's HFY.

(((e))) (c) "Critical access hospital (CAH)" means a hospital that is approved by the department of health (DOH) for inclusion in DOH's critical access hospital program.

(((f))) (d) "Departmental weighted costs-to-charges (DWCC) rate" means a rate the department uses to determine a CAH payment. See subsection (8) for how the department calculates a DWCC rate.

(((g))) (e) "DWCC rate" see "departmental weighted costs-to-charges (DWCC) rate."

(f) "HFY" see "hospital fiscal year."

(g) "Hospital fiscal year" means each individual hospital's fiscal year.

(h) "Interim CAH payment" means the actual payment the department makes for claims submitted by a CAH for services provided during its current hospital fiscal year, using the appropriate DWCC rate, as determined by the department.

(i) "Revenue codes and procedure codes to cost centers crosswalk" means a document that indicates the revenue and procedure codes that are grouped to each hospital's Medicare Cost Report in reported cost centers.

(4) To be reimbursed as a CAH by the department, a hospital must be approved by the department of health (DOH) for inclusion in DOH's critical access hospital program. The hospital must provide proof of CAH status to the department upon request. CAHs reimbursed under the CAH program must meet the general applicable requirements in chapter 388-502 WAC. For information on audits and the audit appeal process, see WAC 388-502-0240.

(5) A CAH must have and follow written procedures that provide a resolution to complaints and grievances.

(6) To ensure quality of care:

(a) A CAH is responsible to investigate any reports of substandard care or violations of the facility's medical staff bylaws; and

(b) A complaint or grievance regarding substandard conditions or care may be investigated by any one or more of the following:

(i) Department of health (DOH); or

(ii) Other agencies with review authority for department programs.

(7) The department may conduct a postpay or on-site review of any CAH.

(8) The department prospectively calculates fee-for-service and managed care inpatient and outpatient DWCC rates separately for each CAH. To calculate prospective interim inpatient and outpatient DWCC rates for each hospital currently in the CAH program, the department:

(a) Obtains from each CAH its estimated aggregate charge master change for its next HFY;

(b) Obtains from each CAH the costs-to-charges ratio of each respective cost center the "as filed" version of the Medicare ((HCFA-2552)) cost report the CAH initially submits for cost settlement of its most recently completed HFY((:

(i) The costs-to-charges ratio of each respective service cost center; and

(ii) Total costs, charges, and number of patient days of each respective accommodation cost center.));

(c) Obtains from each CAH the revenue codes and procedure codes to cost centers crosswalk related to the Medicare cost report used for cost settlement. Each CAH must indicate any differences between the revenue codes and procedure codes to cost centers crosswalk and the standard groupings of revenue codes and procedure codes to cost centers crosswalk statistics the department provides to the hospital from the department's CAH DWCC rate calculation model. (Example: A CAH reports to the department that for its DWCC rate calculation, the Anesthesia Cost Center, Revenue Code 370, should be grouped to the Surgery Cost Center, Revenue Code 360.)

(d) Obtains from the Medicaid management information system (MMIS) the following fee-for-service summary claims data submitted by each CAH for services provided during the same HFY identified in (b) of this subsection:

(i) Medical assistance program codes;

(ii) Inpatient and outpatient claim types;

(iii) Procedure codes, revenue codes, or diagnosis-related group (DRG) codes;

(iv) Allowed charges and third party liability/client and department paid amounts; and

(v) Units of service.

(((d))) (e) Obtains from the managed care encounter data the following data submitted by each CAH for services provided during the same HFY identified in (b) of this section:

(i) Medical assistance program codes;

(ii) Inpatient and outpatient claim types;

(iii) Procedure codes, revenue codes, or diagnosis-related group (DRG) codes; and

(iv) Allowed charges.

(((e))) (f) Separates the inpatient claims data and outpatient claims data;

(((f))) (g) Obtains the cost center allowed charges by classifying inpatient and outpatient allowed charges from (((c) and)) (d) and (e) of this subsection billed by a CAH (using any one of, or a combination of, procedure codes, revenue codes, or DRG codes) into the related cost center in the CAH's "as filed" Medicare ((HCFA-2552)) cost report the CAH initially submits to the department((;)). The department:

(i) Uses the claims classifications and cost center combinations as defined in the department's CAH DWCC rate calculation model;

(ii) Assigns a CAH that does not have a cost center ratio that CAH's cost center average;

(iii) Allows changes only if a revenue codes and procedure codes to cost centers crosswalk has been submitted and a cost center average is being used; and

(iv) Does not allow an unbundling of cost centers.

(((g))) (h) Determines the departmental-weighted costs for each cost center by multiplying the cost center's allowed charges from (((c))) (d) and (e) of this subsection for the appropriate inpatient or outpatient claim type by the related service cost center ratio;

(((h))) (i) Sums all allowed charges from (((e))) (d) and (e) of this subsection;

(((i))) (j) Sums all departmental-weighted costs for inpatient and outpatient claims from (((g))) (h) of this subsection;

(((j))) (k) Multiplies each hospital's total departmental-weighted costs from (((h))) (j) of this subsection by the Medicare market basket inflation rate. The Medicare market basket inflation rate is published and updated periodically by the centers for Medicare and Medicaid services (CMS);

(((k))) (l) Multiplies each hospital's total allowed charges from (((h))) (i) of this subsection by the CAH estimated charge master change from (a) of this subsection. If the charge master change factor is not available from the hospital, the department will apply a reasonable alternative factor; and

(((l))) (m) Determines the DWCC inpatient and outpatient rates by dividing the ((total appropriate departmental-weighted costs from (9)(i) of this subsection by the total appropriate allowed charges from (h))) calculation result from (k) of this section by the calculation result from (l) of this subsection.

(9) For a currently enrolled hospital provider that is new to the CAH program, the basis for calculating initial prospective DWCC rates for inpatient and outpatient hospital claims for:

(a) Fee-for-service clients is:

(i) The hospital's most ((recently submitted)) recent "as filed" Medicare cost report, and

(ii) The appropriate MMIS summary claims data for that ((hospital fiscal year (HFY))) HFY.

(b) Managed care clients is:

(i) The hospital's most ((recently submitted)) recent "as filed" Medicare cost report; and

(ii) The appropriate managed care encounter data for that HFY.

(10) For a newly licensed hospital that is also a CAH, the department uses the current statewide average DWCC rates for the initial prospective DWCC rates.

(11) For a CAH that comes under new ownership, the department uses the prior owner's DWCC rates.

(12) In addition to the prospective managed care inpatient and outpatient DWCC rates, the department:

(a) Incorporates the DWCC rates into the calculations for the managed care capitated premiums that will be paid to the managed care plans; and

(b) Requires all managed care plans having contract relationships with CAHs to pay the inpatient and outpatient DWCC rates applicable to managed care claims. For purposes of this section, the department considers the DWCC rates used to reimburse CAHs for care given to clients enrolled in a managed care plan to be cost. Cost settlements are not performed for managed care claims.

(13) For fee-for-service claims only, the department uses the same methodology as outlined in subsection (8) to perform((s)) an interim retrospective cost settlement for each CAH after the end of the CAH's HFY, using "as filed" Medicare cost report data, the revenue codes and procedure codes to cost centers crosswalk provided by the CAH, and claims data from the ((MMIS related to)) fee-for-service claims. Specifically, the department:

(a) Compares actual department total interim CAH payments to the departmental-weighted CAH fee-for-service costs for the period being cost settled; and

(b) Pays the hospital the difference between CAH costs and interim CAH payments if actual CAH costs are determined to exceed the total interim CAH payments for that period. The department recoups from the hospital the difference between CAH costs and interim CAH payments if actual CAH costs are determined to be less than total interim CAH payments.

(14) The department performs finalized cost settlements using the same methodology as outlined in subsection (13) of this section, except that the department uses the hospital's final settled Medicare cost report instead of the initial "as filed" Medicare cost report. ((Whenever a CAH's Medicare cost report is settled by the Medicare fiscal intermediary,)) The CAH must ((send the settled)) submit its final settled Medicare cost report to the department ((to be used in)) by the sixtieth day of receiving its Medicare cost report that has been settled by the Medicare fiscal intermediary. The department will use the final settled Medicare cost report for a final cost settlement.

[Statutory Authority: RCW 74.04.050, 74.08.090, 74.09.5225. 06-04-089, 388-550-2598, filed 1/31/06, effective 3/3/06; 05-01-026, 388-550-2598, filed 12/3/04, effective 1/3/05. Statutory Authority: RCW 74.08.090, 74.04.050, 74.09.5225, and HB 1162, 2001 2nd sp.s. c 2. 02-13-099, 388-550-2598, filed 6/18/02, effective 7/19/02.]

Washington State Code Reviser's Office