PROPOSED RULES
Original Notice.
Preproposal statement of inquiry was filed as WSR 07-04-058.
Title of Rule and Other Identifying Information: New chapter 230-16 WAC, Manufacturers, distributors and gambling service suppliers.
Hearing Location(s): Hilton Garden Inn, 401 East Yakima Avenue, Yakima, WA 98901, (509) 494-5004, on September 14, 2007, at 9:30 a.m.
Date of Intended Adoption: September 14, 2007.
Submit Written Comments to: Susan Arland, P.O. Box 42400, Olympia, WA 98504-2400, e-mail Susan2@wsgc.wa.gov, fax (360) 486-3625, by September 1, 2007.
Assistance for Persons with Disabilities: Contact Gail Grate, Executive Assistant, by September 1, 2007, TTY (360) 486-3637 or (360) 486-3453.
Purpose of the Proposal and Its Anticipated Effects, Including Any Changes in Existing Rules: The gambling commission is rewriting its rules manual using plain English techniques. We anticipate the project will be completed by January 1, 2008. The rules manual is being broken into sections and rewritten a section at a time. This filing is to provide notification that rules regarding manufacturers, distributors and gambling service suppliers are under review and are now being rewritten in plain English.
SUBSTANTIVE RULE CHANGES:
Post-1/1/2008 WAC Manufacturers, distributors, and gambling service suppliers must comply with all requirements.
Pre-1/1/2008 WAC 230-30-090 All devices must comply with rules.
We changed this requirement for manufacturers and distributors to include gambling service suppliers as well. We also recommended expanding the requirement from "devices" to all equipment and services which the licensees offer.
REPEALER
Pre-1/1/2008 WAC 230-12-210 Prices charged by manufacturers, distributors and operators for goods and services not to be fixed by agreement.
Pre-1/1/2008 WAC 230-12-225 Repair or service not to be conditioned upon exclusive supply arrangement.
Pre-1/1/2008 WAC 230-12-230 Agreements restricting freedom to buy and sell--Prohibited.
Pre-1/1/2008 WAC 230-12-250 No division of territories allowed.
We repealed these rules because we have removed many of the other restraints on credit and sales relationships between manufacturers and distributors. We believe that we overlooked these rules during that previous rules package we repealed during the budget streamlining process.
Post-1/1/2008 WAC 230-16-050 Punch board and pull-tab quality
control program.
Pre-1/1/2008 WAC 230-30-030 Punch board and pull-tab quality control program -- Special inspections, defective devices, reimbursements, and fees.
We have removed the penalty stated in the current rule of "up to one hundred dollars." We believe that the amount of the penalty could be less or more depending on given circumstances. This change makes the new rule consistent with others where we have removed penalties to allow more discretion in the enforcement of the rule.
Post-1/1/2008 WAC 230-16-065 Approvals needed before offering
progressive jackpot pull-tab series.
Pre-1/1/2008 WAC 230-30-025 Progressive jackpot pull-tab series -- Definitions--Restrictions -- Operating procedures.
We recommend placing the requirement explicitly in the rule. It's always been implied that manufacturers and distributors requesting our review have to pay ahead, but, for the sake of clarity, we want it stated outright.
Post-1/1/2008 WAC 230-16-100 Seal card pull-tab series.
Pre-1/1/2008 WAC 230-30-034 Seal card pull-tab series -- Definitions--Restrictions.
The post-1/1/2008 rule on bonus and step-up flares, WAC 230-16-060 already sets out the requirements for what information must be included on a bonus flare, so we removed the cross reference with that rule and the requirement from this rule.
Post-1/1/2008 WAC 230-16-105 Disposable bingo cards.
Pre-1/1/2008 WAC 230-20-192 Standards for disposable bingo cards -- Requirements and definitions.
We propose removing the phrase "shall be manufactured and controlled using processes and procedures that ensure integrity of the activity and facilitates regulation by the commission" from this rule. If manufacturers follow all of our rules in the construction of disposable bingo cards, that ensures integrity; whereas, in other manufacturer processes, such as those for chips, we don't lay out as many rules and manufacturers must make their own arrangements for ensuring integrity and facilitating regulation.
Post-1/1/2008 WAC 230-16-110 Duplicate bingo cards.
Pre-1/1/2008 WAC 230-20-192 Standards for disposable bingo cards -- Requirements and definitions.
We propose removing the "immediately" restriction from subsection (3)(d) and (e) of the current rule. Manufacturers cannot "immediately" do reimburse operators and us if they must wait until we validate the claim for damage caused by duplicate bingo cards.
Post-1/1/2008 WAC 230-16-120 Bingo card manufacturing control
system.
Pre-1/1/2008 WAC 230-20-192 Standards for disposable bingo cards -- Requirements and definitions.
In this rule, we changed the wording that is used. We refer in the current rule to "audit systems" which preserve the integrity of the cards produced. We recommend changing this phrase to "control systems" to eliminate the potential confusion that the accounting meanings of the word "audit" might bring.
A second change is also necessary in this rule: All references to keno bingo are removed since we no longer authorize keno bingo.
Post-1/1/2008 WAC 230-16-125 Disposable bingo card packing
slip and package label.
Pre-1/1/2008 WAC 230-20-192 Standards for disposable bingo cards -- Requirements and definitions.
We have changed the provision for one percent error of margin in each shipping unit to a more positive statement that we "prohibit shipping of marketing units with a margin of error greater than one percent." The restatement makes the restriction much more easily read.
Post-1/1/2008 WAC 230-16-130 Disposable bingo card sales.
Pre-1/1/2008 WAC 230-20-192 Standards for disposable bingo cards -- Requirements and definitions.
In the new rule, we recommend moving the citation of RCW 9.46.0356 into the statutory authority of the rule. RCW 9.46.356 discusses bingo played without a license.
We also recommend removing the language about Class A, B, and unlicensed bingo games from the rule. We don't restrict sales of partial containers to these classes of licensees and therefore we think it's confusing to mention them here.
Post-1/1/2008 WAC 230-16-150 Control system for electronically
generated bingo cards.
Pre-1/1/2008 WAC 230-20-106 Electronically generated bingo card method of receipting bingo income.
In this rule, we propose changing the wording that is used. We refer in the current rule to "audit systems" which preserve the integrity of the cards produced. We recommend changing this phrase to "control systems" to eliminate the potential confusion that the accounting meanings of the word "audit" might bring.
Post-1/1/2008 WAC 230-16-155 Electronic card facsimiles.
Pre-1/1/2008 WAC 230-40-070 Licensee to furnish all cards, chips and other services.
We recommend moving the requirements for manufacturers of electronic card facsimiles into the new manufacturers, distributors, and gambling service suppliers chapter. This change places the rule in a more logical spot in the overall Title 230 and prevents manufacturers from having to find these requirements in another chapter.
We also recommend including language about independent certification and WSGC certification in the rule. Once again, this places the information in a more logical location and it aligns the rule with current enforcement practice.
Post-1/1/2008 WAC 230-16-165 Purchasing I.D. stamps.
Pre-1/1/2008 WAC 230-08-017 Control of gambling equipment -- Use of identification and inspection services stamps.
We recommend removing the phrase "Or commission staff may attach" from the I.D. stamp rule for two reasons:
1. It seems obvious; and
2. Because we don't tell ourselves what we can do.
We also recommend removing "They must submit the appropriate fee" from the rule language. The word "purchase" implies a fee must be paid and, thus, we reduce redundancy.
Post-1/1/2008 WAC 230-16-155 Electronic card facsimiles.
Pre-1/1/2008 WAC 230-08-017 Control of gambling equipment -- Use of identification and inspection services stamps.
In the post-1/1/2008 rule we added amusement games and electronic bingo card daubers to the list of items requiring I.D. stamps. This change will eliminate duplication of requirements in other rules and places the responsibility for placing I.D. stamps appropriately on the manufacturers which is where we enforce it.
Post-1/1/2008 WAC 230-16-185 Accounting records for
manufacturers and distributors.
Pre-1/1/2008 WAC 230-08-025 Accounting records to be maintained by distributors and manufacturers.
As we have done in several other rules, we recommend adding the definition of "reconcile" to the rule in subsection (3)(d) to mean that the manufacturer or distributor must compare the two balances, resolve any differences, and document the comparison and the differences in writing.
Generally accepted accounting principles (GAAP) already requires them to record all cash receipts in an original book of entry, for example, a sales journal, a check register, or a separate cash receipts journal. However, we are spelling out explicitly how they must maintain these records.
Post-1/1/2008 WAC 230-16-190 Sales invoices for manufacturers
and distributors.
Pre-1/1/2008 WAC 230-08-025 Accounting records to be maintained by distributors and manufacturers.
We removed the stated penalty from this rule as we did earlier in WAC 230-16-015. The current rule states, "we may assess a fee of up to fifty dollars per incomplete invoice." However, our enforcement experience tells us that the amount could be more or less, given the circumstances of the infraction.
We also propose getting rid of the commission approval for sales invoices. We explicitly tell them what is required in the sales invoice, there seems to be no need for us to recheck the format and issue an approval.
Post-1/1/2008 WAC 230-16-200 Sales journals for manufacturers
and distributors.
Pre-1/1/2008 WAC 230-08-025 Accounting records to be maintained by distributors and manufacturers.
We removed language about "Sales and leases of general purpose equipment and supplies indirectly related to gambling activities" from the rule. This information is already a part of the accounting records manufacturers and distributors must keep and eliminating it here reduces redundancy within the rules.
Reasons Supporting Proposal: To make our rules manual more user friendly. To make rules easier to find and understand.
Statutory Authority for Adoption: RCW 9.46.070.
Statute Being Implemented: Not applicable.
Rule is not necessitated by federal law, federal or state court decision.
Name of Proponent: Washington state gambling commission, governmental.
Name of Agency Personnel Responsible for Drafting: Susan Arland, Rules Coordinator, Lacey, (360) 486-3466; Implementation: Rick Day, Director, Lacey, (360) 486-3446; and Enforcement: Mark Harris, Assistant Director, Lacey, (360) 486-3579.
No small business economic impact statement has been prepared under chapter 19.85 RCW. A small business economic impact statement has not been prepared pursuant to RCW 19.85.025, and/or the proposed rule change clarifies language of rules without changing the effect.
A cost-benefit analysis is not required under RCW 34.05.328. The Washington state gambling commission is not an agency that is statutorily required to prepare a cost-benefit analysis under RCW 34.05.328.
July 30, 2007
Susan Arland
Rules Coordinator
OTS-9881.2
MANUFACTURER, DISTRIBUTOR, AND GAMBLING SERVICE SUPPLIER RULES
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(1) They notify us in writing of the nature, date, and location ten days before the trade show or convention; and
(2) Their target audience of the trade show or convention are operators of authorized gambling activities in Washington; and
(3) They deliver all gambling equipment purchased or leased at the trade show or convention to the operator's authorized location.
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PUNCH BOARD AND PULL-TAB REQUIREMENTS
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(2) Distributor and distributor representatives must buy punch boards, pull-tabs, pull-tab dispensers, or related equipment only from other manufacturer, distributor, or distributor representatives.
(3) Manufacturers must not sell any punch board or pull-tab series unless the winning punches or pull-tabs are randomly distributed and mixed among all other punches or pull-tabs in that board or series.
(4) Sales promotion statements, demonstrations, or implications must not imply:
(a) One portion of a pull-tab series contains more winners than other portions; or
(b) Some series sell more pull-tabs before winning pull-tabs are reached in the distribution.
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(1) Manufacturers must randomly distribute and mix winning punches among all other punches in the punch board. To ensure no patterns exist, manufacturers must:
(a) Mix the form or permanent number sheets before cutting; and
(b) Thoroughly mix all strips after the strips have been crimped and before inserting them into the punch boards; and
(c) When filling punch boards, change the process for filling each separate set to prevent any pattern between sets of punch boards; and
(d) Include no more than eight punch boards from one set of boards in any case shipped to Washington.
(2) Manufacturers must make serial numbers on punch boards nonsequential to ensure no pattern exists which would allow someone to track the boards through serial numbers.
(3) Manufacturers must:
(a) Guarantee that all numbers or symbols listed as winners on the flare are present in the board; and
(b) Seal all punch boards to prevent anyone from using any method, including light or markings, to discover the number or symbol on a punch before punching it out of the board; and
(c) Not allow punch boards with taped sides, corners, or edges.
(4) Manufacturers may place stickers on the back of the punch boards naming additional numbers or symbols they guarantee to be in the board. The additional numbers or symbols must not exceed five percent of the total punches in the board, unless the manufacturer receives written permission from us.
(5) Punch boards are exempt from secondary verification code requirements.
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(1) Completely seal all cards, strips, or punches to prevent winner identification before the punch is removed from the board; and
(2) Thoroughly mix all cards, strips, or punches that contain the winners to ensure that no pattern of winners exists; and
(3) Have at least twenty-five different face sheets for use on boards with seals covering the winners; and
(4) Randomly distribute face sheets during the manufacturing process.
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(1) File their label or trademark with us before printing pull-tabs; and
(2) Construct, glue, seal, or band pull-tabs to prevent the discovery of the winning numbers, symbols, or set of symbols, or game protection before the pull-tab is dispensed or opened by use of:
(a) Markings; or
(b) Difference in size; or
(c) Paper fiber; or
(d) Color; or
(e) Printing; or
(f) Any other method; and
(3) Construct all pull-tabs so that, when offered for sale to the public, they are virtually opaque and free of security defects detectable by:
(a) High intensity lights; or
(b) Peeking; or
(c) Any other method; and
(4) Construct all pull-tabs, except banded and latex covered pull-tabs, using a two or three ply paper stock construction; and
(5) Make winning and losing sheets for each game using the same paper stock; and
(6) For all progressive pull-tab series, make winning and losing sheets for each game using the same paper stock at the same time as the series; and
(7) Conspicuously print the series number and their name, label, or trademark on the pull-tab so both are readily visible before opening the pull-tab; and
(8) Perforate or clean-cut the openings centered over the symbols or numbers to allow players to easily open pull-tabs while preventing pull-tabs from opening prematurely in normal handling. Perforate on both horizontal lines of the opening and either perforate or clean-cut the vertical or elliptical line where players grasp the tab for opening after bending the edge of a ticket down. Manufacturers may include information to show players how to open the pull-tab or remove the latex to determine the symbols or numbers; and
(9) Not repeat series numbers used on that same manufacturer's form number within a three-year period.
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(a) Establish a primary winner protection for each pull-tab series; and
(b) Use special numbers, colors, designs, ink, or any combination of these to create the primary winner protection; and
(c) Completely hide the protection from view and ensure it is undetectable before players open the pull-tabs; and
(d) Provide a written explanation of each winner protection method to us. The written explanation must include details and pictures, diagrams, or samples necessary to thoroughly explain the method; and
(e) Notify us in writing of any changes to protection schemes; and
(f) Use winner protection to identify winning pull-tabs after they have been purchased and opened and distinguish them from nonwinning pull-tabs.
(2) Pull-tabs that award prizes greater than twenty dollars must use a secondary verification code to prevent counterfeiting. We must approve all secondary verification methods before manufacturers use them within the state.
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(2) If the director orders a recall, we immediately notify the manufacturer of the:
(a) Product to be recalled; and
(b) Reason for the recall; and
(c) Effective date of the recall; and
(d) Any other specific requirements.
(3) We follow verbal notice with a written notification.
(4) Immediately upon receiving oral notification, manufacturers must cease shipping affected product in the state and initiate actions to ensure complete compliance with the recall.
(5) Manufacturers must notify all distributors within seventy-two hours of:
(a) The items recalled; and
(b) The effective date of recall; and
(c) The arrangement for the prompt return of the defective items.
(6) Once they've been notified, distributors must immediately stop sales and delivery of the product. We notify each licensed distributor, in writing, of:
(a) The recall; and
(b) The effective dates; and
(c) The products involved; and
(d) Any special instructions.
(7) Before any reintroduction of any recalled or similar item, the manufacturer must first submit the revised or reworked item to us for review, evaluation, and approval. We notify the manufacturer, in writing, of the approval or disapproval.
(8) The manufacturer must send a copy of the approval letter to distributors with the next five shipments of the reworked item.
(9) Manufacturers must reimburse distributors the actual cost the distributor paid for each punch board, pull-tab series, or pull-tab dispenser the director orders recalled. Manufacturers of recalled punch boards, pull-tab series, or pull-tab dispensers must compensate distributors for time and expenses incurred during a recall. Compensation must not exceed fifty cents per punch board or pull-tab series the distributor actually returned to the manufacturer or twenty-five dollars per pull-tab dispenser.
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(1) Special inspections - We may select any punch board or pull-tab series to examine in any manner for quality or integrity, including punching out or pulling all chances remaining on the board or series. Manufacturers must reimburse distributors or operators for unused games we select for quality control testing purposes. We determine the reimbursement process. We may bill manufacturers for the cost of quality control investigations which exceed forty hours of our staff time.
(2) Defective punch boards or pull-tab series - When a punch board or pull-tab series is defective, operators must:
(a) Remove the board or series from play and notify us. We complete a quality control report which operators must use to return the board or series to the distributor or manufacturer; and
(b) Return punch boards or pull-tab series which have been opened, prepared for play, or placed out for play to the manufacturer or distributor; and
(c) Return defective or recalled boards or series which are unopened to the distributor or manufacturer without a quality control report.
(3) Credits or reimbursements for defective punch boards or pull-tab series:
(a) Manufacturers must reimburse distributors or operators for the cost of a replacement board or series which are returned under subsection (2) of this section; and
(b) Manufacturers may, at their discretion, reimburse operators for only actual net losses resulting from the play of a board or series because of its defect; and
(c) For credits and reimbursements for defective punch boards or pull-tab series, manufacturers or distributors:
(i) Must properly record all boards or series returned on a credit memo. WAC 230-16-190 explains requirements for credit memos; and
(ii) May reimburse operators for actual net losses. Manufacturers must keep adequate supporting documentation for all reimbursements.
(4) Our fees to recover costs for defective punch boards or pull-tab series - We may assess a fee for each defective punch board or pull-tab series sold to operators for which we complete a quality control report. We do not assess this fee beyond the fifth series of a particular form number with the same defect.
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(1) Develop and use at least twenty-five randomly distributed versions of flares for each form number of a bonus series; and
(2) Construct flares which contain prizes determined after players receive the corresponding winning chance so that it is impossible to determine the prizes before removing the prize covering; and
(3) Label the middle or advance level with "Advance Section" in at least one-quarter inch lettering; and
(4) Label the top tier level with "Bonus Section" in at least one-quarter inch lettering; and
(5) Clearly state on the flare the number of winners which could be awarded in the top tier level in at least three-eighths inch lettering. In addition, clearly display the number of winners and the number of advances in each advance level; and
(6) Clearly display all prizes for each advance and bonus level so that only the winners within the possible combinations are shown. Where applicable, use the word "OR" to show the possible combinations for winning the bonus prizes; and
(7) Not show duplicate references to prizes on the flare.
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(1) Place each pull-tab series in one packaging container; and
(2) Not assemble the winning and losing pull-tabs in a way that would allow prize manipulation; and
(3) Mix pull-tabs before placing them in their final container to ensure pull-tabs are separated from their original collated row position and dispersed among all rows in the container; and
(4) Place a packing slip inside the container with the name of manufacturer, series number, date of packaging, and the name or identification of the person who packaged the series. Manufacturers may print this information on the flare or the outside of the container. Manufacturers must have this information readily available if we request it; and
(5) Print on the outside of the container a message stating that operators must remove the pull-tabs from the container and thoroughly mix them before putting them out for play. Manufacturers must:
(a) Print the information on:
(i) A crack-and-peel sticker and place it on the outside of the packaging container; or
(ii) A packing slip placed inside the container; or
(b) Request our approval to exempt packages of jar tickets from this requirement.
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PROGRESSIVE JACKPOT PULL-TAB SERIES(a) All gambling equipment for use in the series; and
(b) The process used to manufacture the series; and
(c) The secondary win code.
(2) Gambling related software must, at least:
(a) Prevent all persons other than the manufacturer representative from changing data once it is entered; and
(b) Retain in memory a record of transactions for a game until the operator totals, prints, and clears the transactions, even if the unit's primary power source is disrupted.
(3) Those requesting approval must pay all costs related to our review.
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(1) Manufacturers must determine the starting jackpot prize and corresponding jackpot accrual rate needed to meet the sixty percent payout requirement. Manufacturers must include this information in the package with each series; and
(2) The minimum jackpot accrual rate must generate an accrued jackpot prize of at least sixty percent of the total gross gambling receipts available from the series when added to the starting jackpot prize and instant winners; and
(3) Instant winners must be at least forty percent of total gross gambling receipts available from the series; and
(4) The starting jackpot must, at least, equal the value of the highest instant winner; and
(5) Maximum contribution to a progressive jackpot for each individual progressive pull-tab series must be five thousand dollars. The contribution amount specifically excludes portions carried over from previous series.
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(2) Manufacturers may package progressive jackpot pull-tab series in more than one container if they:
(a) Shrink wrap all boxes and seal them with a manufacturer sticker or seal; and
(b) Identically label each box with a referencing system that identifies, at least:
(i) Series number; and
(ii) Individual box and total boxes per series (for example, "seven of nine"); and
(iii) I.D. stamp numbers; and
(c) Mark cases to identify the contents during shipping, including:
(i) Series number; and
(ii) Case reference and total cases per set; and
(d) Package and ship each box or case together.
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EVENT PULL-TAB SERIES(2) Manufacturers must ensure the flare for event pull-tab series meets requirements for flares and substitute flares and explain:
(a) The number of chances available to advance to the event round; and
(b) How the event round winner is determined; and
(c) The number of instant winner pull-tabs, if available; and
(d) The number of winning event round pull-tabs at each level.
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BONUS PULL-TAB SERIES(1) Have not less than one winner out of ten, so the chance of winning the carry-over jackpot is ten percent or higher; and
(2) Have only one advance level on the flare; and
(3) Have at least one guaranteed chance to win the carry-over jackpot; and
(4) Have all chances included on the flare covered to prevent determining the concealed numbers or symbols before the player opens the chance. If perforated windows are used, manufacturers must cover the numbers or symbols with latex, foil, or other approved means; and
(5) Meet all standards for bonus pull-tab flares.
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CARRY-OVER JACKPOTS
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(1) Determine the contribution amount and the method of play and disclose both on the flare; and
(2) Ensure guaranteed prizes are sixty percent or more of gross receipts available from the pull-tab series. "Guaranteed prizes" means all prizes available, excluding the contribution amount or carry-over jackpot; and
(3) Ensure the contribution amount for each series does not exceed five hundred dollars. "Contribution amount" means the amount from each series that is added to the carry-over jackpot.
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SEAL CARD PULL-TAB SERIES(2) The seal card pull-tab series must include forms to attach to the pull-tabs. The forms must list enough information to contact the winners of the seal card round; and
(3) Manufacturers must meet all requirements for flares and substitute flares. The flare may include up to two seals. The second seal may be offered as an additional prize, not as an alternative to the original seal prize; and
(4) The flare must clearly state:
(a) The number of tabs available to advance to the seal card round; and
(b) How the seal card round winner is determined; and
(c) The number of instant winner tabs; and
(d) The number of winning seal card round tabs; and
(5) If using perforated windows for the seal on the flare, manufacturers must cover the numbers or symbols to prevent detection of the winner before opening.
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BINGO CARDS(a) Create quality control methods to ensure manufacturing processes, including collating of bingo cards into packets, meet our requirements; and
(b) Document these methods; and
(c) Provide the documentation to us on request.
(2) Manufacturers must collate packets of cards so that each page:
(a) Is from a different set of cards; and
(b) Has consistent skips throughout the entire collation; and
(c) Contains cards that are different when compared to other cards in the packet; and
(d) Has a different color or border pattern.
(3) Manufacturers must prepare and make available a master verification system for each type or product line of bingo cards they make to provide operators and us the ability to verify winning cards. Master verification systems must:
(a) Provide a facsimile of each card within a set of cards by the card number; and
(b) Display the exact numbers and the location or configuration of numbers or symbols on the card.
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(a) Imprint each card in a specific product line with a unique set of numbers and unique configurations of numbers; and
(b) Ensure that there are no duplicate cards in a set or collation sold to distributors or operators.
(2) Manufacturers may collate duplicate cards into packets if they:
(a) Locate the duplicates at different page levels in the packets; and
(b) Indicate to the buyer that they intend those cards for use only during separate games within a session, including "on-the-way" games.
(3) If manufacturers discover duplicate cards, or we or another licensee notify them of duplicate cards, they must immediately:
(a) Stop marketing the product line containing duplicate cards; and
(b) Recall all sets and collations of packets or books containing duplicate cards at the same page level; and
(c) Take steps to correct manufacturing or collating processes to ensure they do not sell duplicate cards to operators, and inform us in writing about the steps taken; and
(4) When we validate claims, manufacturers must reimburse:
(a) Operators who submit claims for prizes paid because of duplicate cards; and
(b) Us for all of our costs incurred investigating duplicate card complaints.
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(a) Identifies each card by a card number printed on the face of the card. However, we exempt "player selection" game cards from this requirement; and
(b) Consecutively numbers each sheet of cards within a set. However, if manufacturers have alternative controls and they disclose those to operators, they do not have to number the sheets; and
(c) Assigns each set of cards manufactured as a specific product line, using the same color and border pattern, and a unique serial number. Manufacturers must print the serial number on each card; and
(d) Identifies that specific set and each specific card within that set; and
(e) Tracks the transfer of cards from the point of manufacture to operators; and
(f) Facilitates sale by the operator to the player.
(2) We approve all new control systems.
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(1) Manufacturers must label each marketing unit in a way that allows the contents to be determined without opening. The label must include, at least:
(a) The I.D. stamp numbers; and
(b) Serial number or, if packets, serial number of the top page; and
(c) Color and border pattern or, if packets, color and border pattern of the top page; and
(d) Number of the carton and the total number of cartons included in the marketing unit.
(2) If the marketing unit contains more than one container, manufacturers must include the packing slip in or attach it to the first container. The packing slip must include:
(a) The manufacturer's name; and
(b) Descriptions of the product, including the "series," "on," "cut," and "up"; and
(c) The records entry label that matches the I.D. stamp; and
(d) The serial number or, if packets, the serial number of the top page; and
(e) The color and border pattern or, if packets, colors and border patterns of all sets and the collation sequence; and
(f) A record of any skips (missing cards, sheets of cards, or packets); and
(g) The number of the carton and the total number of cartons included in the marketing unit.
(3) Manufacturers must mark the specific cards or packets on the marketing unit packing slip. Manufacturers may have a margin of error up to one percent, as long as they document all missing cards, sheets, or packets on the packing slip enclosed in the first container of the marketing unit. We prohibit shipping of marketing units with a margin of error greater than one percent.
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(2) We allow distributors to open containers for Class E and below operators and operators of authorized unlicensed activities:
(a) At an operator's request to change the "on," "up," and "cut." When a modification is made, the distributor must reseal the carton and note all changes on the packing label; or
(b) To provide cards to individuals for recreational activities; or
(c) To provide cards for "promotional contests of chance."
(3) Subsets must have at least one container, except distributors may open the container and sell cards in smaller quantities described in subsection (2) of this section.
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(1) Meet all requirements for disposable bingo cards; and
(2) Print cards on two-part, self-duplicating paper that provides an original and duplicate copy.
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(1) Meet all requirements for disposable bingo cards; and
(2) Print, fold, and seal each card or sheet of cards so that no one may determine the numbers or configurations of numbers on the card, or the card number until opened; and
(3) Have a separate numbering system for each card or sheet that randomly distributes numbers that is not connected with the card number printed in the "free" space; and
(4) Mix cards or sheets so that:
(a) No relationship exists between the card numbers and separate numbering system within a set or subset; and
(b) No patterns or consistent relationships of location exist between specific card numbers in subsets from different sets; and
(5) Imprint the serial number and the card or sheet number from subsection (3) of this section on the outside of the cards or sheets of cards so that it is visible for recording without opening; and
(6) Make sets of cards that contain at least six thousand unique faces or patterns of numbers. Subsets of "hidden face" bingo cards must contain at least one thousand cards or sheets of cards.
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(1) Retain in memory a record of transactions for a session until the operator totals, prints, and clears the transactions, even if the unit's primary power source is disrupted; and
(2) Compute a total of all transactions occurring during the current session and print out the total on request; and
(3) Maintain and control the time and date of sale and transaction number in a manner that prohibits change or resetting except by the manufacturer or qualified service personnel. Operators must retain a detailed record, supported by service documents for each service call involving a change of the time, date, or transaction number; and
(4) Secure the electronically stored bingo cards in a way that prevents an operator or player from modifying them. The system must not allow operators to exchange, transfer, refund, or modify the price of cards issued to a player in any way after the sale is made. The system must store cards on "erasable programmable read only memory" (EPROM), "compact disc read only memory" (CDROM), "write once read many" disc drives (WORM), or other systems we approve.
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(1) A card number; and
(2) A consecutive transaction number for each sheet of cards that does not repeat in less than 999,999 transactions; and
(3) The name of the licensee operating the activity; and
(4) The time and date of the transaction; and
(5) The game number; and
(6) The amount paid for the opportunity to play each game. If the operator uses the combination receipting method, they may substitute the customer receipt number; and
(7) The total amount paid; and
(8) The face number and the card number the manufacturer assigned or, if used in "player selection games," the face numbers the player selected.
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ELECTRONIC CARD FACSIMILES(a) Produces accurate facsimiles of one or more standard deck(s) of cards; and
(b) Randomly shuffles cards before each round of play or shoe loading; and
(c) Contains a backup system that records and displays at least five previous rounds of play; and
(d) Contains security protocols which prevent unauthorized access; and
(e) Is operated by card room personnel and does not allow players to play solely against the equipment; and
(f) Allows testing of the computer software; and
(g) Operates only under card room internal controls specific to each system.
(2) Manufacturers must have a licensed game testing laboratory test and certify that the system complies with subsection (1) of this section.
(3) Manufacturers must also submit their system to us for testing, as explained in WAC 230-06-050, with the certification from the independent laboratory and receive our approval before operating the system.
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I.D. STAMPS(2) Manufacturers must permanently and prominently attach our I.D. stamps to their gambling equipment. Once attached, no one may remove or tamper with the I.D. stamps. Manufacturers must attach I.D. stamps to:
(a) Punch boards; and
(b) Pull-tab flares; and
(c) Pull-tab dispensers; and
(d) Disposable bingo card packing slips; and
(e) Coin or token activated amusement games operated at locations with a Class A license; and
(f) Electronic bingo card daubers; and
(g) Electronic card facsimile tables; and
(h) Other items specified by the director.
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(2) Any manufacturer may return damaged stamps to us with a detailed listing of the damaged stamps and must pay a service charge. We will then replace the I.D. stamps.
(3) Owners of gambling equipment which require annual I.D. stamps must purchase I.D. stamps from us and attach them to their gambling equipment. Annual I.D. stamps expire on December 31 each year, even if the equipment was placed out for play mid-year.
(4) Owners of pull-tab dispensers must purchase I.D. stamps to replace worn I.D. stamps on pull-tab dispensers. The owner must send us:
(a) A copy of the invoice for the purchase of the dispenser from the manufacturer, distributor, or operator; or
(b) A complete description of the pull-tab dispenser, serial number, manufacturer, and the previous I.D. stamp number, if known.
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(2) If equipment is packaged within protective materials, the I.D. stamps must be visible for inspection without removing any of the packaging (for example, shrink wrap).
(3) If more than one piece of gambling equipment is packed in a container, manufacturers must list the I.D. stamp numbers on the outside of the container.
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(a) Punch boards - On the reverse side of the board in an area that will not obstruct removal of punches. If sufficient space is not available on the reverse side, licensees may wrap the records entry labels around or partially attach them to the edge of the punch board as long as this does not obstruct display of prizes available or other information we require.
(b) Pull tabs - On the face or reverse side of the flare. If placed on the face, the I.D. stamps and records entry labels must not obstruct prizes available or other information we require.
(c) Disposable bingo cards - On the packing label on the outside of the shipping carton. Manufacturers must attach records entry labels to the packing slip. When they pack a set or collation of cards in more than one shipping container, manufacturers may attach the I.D. stamp to the first container and print the I.D. stamp number on all remaining shipping containers.
(2) Electronic pull-tab dispensers, electronic bingo card daubers, and electronic facsimile card tables - Manufacturers or owners must attach I.D. stamps on the outside of the main body, in an area that is not normally removed and replaced, and in a way that does not obstruct the view of the pull-tabs available for play, the bingo cards, or the card facsimiles.
(3) Electromechanical and mechanical pull-tab dispensers - Manufacturers or owners must attach I.D. stamps on the outside of the main body, in an area that is not normally removed and replaced, and in a way that does not obstruct the view of the pull-tabs available for play or the card facsimiles. Licensees may discard records entry labels.
(4) Amusement games - Owners must attach I.D. stamps on the outside of the main body, in an area that is not normally removed and replaced, and in a way that does not obstruct the view of the amusement game prizes.
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(1) For I.D. stamps attached to gambling equipment and sold, manufacturers must keep the I.D. stamps records for at least three years and include, at least:
(a) The name of the purchaser;
(b) The date of the sale; and
(c) The invoice number recording the sale.
(2) For all unused or damaged I.D. stamps, manufacturers must indefinitely retain the I.D. stamps or provide records that include enough detail to allow us to account for all I.D. stamps.
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RECORDKEEPING(1) Use the double entry accounting method, update these records at least once a month and provide a monthly balance for each account; and
(2) Maintain their records in accordance with generally accepted accounting principles and ensure the records can be reconciled to the licensee's federal income tax return; and
(3) Keep:
(a) Cash disbursements book (check register) - Manufacturers and distributors must document all expenses, both gambling and nongambling related, with invoices or other appropriate supporting documents. They must enter information monthly and include, at least:
(i) The date the check was issued or payment made;
(ii) The number of the check; and
(iii) The name of the payee; and
(iv) Type of expense; and
(b) Cash receipts - Manufacturers and distributors must keep a record of cash sales and cash received from all sources. They must enter information for each payment received monthly and include, at least, the:
(i) Date; and
(ii) Name of the person paying; and
(iii) Amount; and
(c) General ledger - Manufacturers and distributors whose gambling related sales are greater than five hundred thousand dollars per year must have a general ledger which contains, in addition to all other accounts by month, a separate sales account for each type of sale; and
(d) Bank reconciliation - Manufacturers and distributors must reconcile their accounts each month. "Reconcile" means the manufacturer or distributor must compare the two balances, resolve any differences, and document the comparison and the differences in writing; and
(e) Copies of all financial data - Manufacturers and distributors must keep copies of all financial data that supports tax reports to governmental agencies; and
(4) Maintain copies of all agreements regarding sales or leasing of gambling equipment and supplies that fully disclose all terms.
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Sales invoices and credit memos - These invoices and credit memos must:
(1) Be prenumbered sequentially at the time of purchase, using not less than four digits. Manufacturers and distributors may use computer generated numbering systems if:
(a) The system numbers the invoices and credit memos sequentially; and
(b) The manufacturers and distributors use the same system for all sales; and
(c) The manufacturers and distributors must not use a manual override function; and
(2) Record:
(a) The date of sale. Distributors must also enter the date of delivery if different from the date of sale; and
(b) The customer's name and complete business address; and
(c) A full description of each item sold or service provided, including the I.D. stamp number for each item, if attached; and
(d) The quantity and price of each item, including each merchandise prize for punch boards or pull-tabs; and
(e) The gross amount of each sale, including all discount terms and the total dollar amount of any discount; and
(3) Have three parts including, at least:
(a) The original, which must be given to the customer; and
(b) One which must be filed by customer name; and
(c) One which must be filed by invoice number or in an electronic sales journal, if we approve it.
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(a) For distributors, a separate line for each I.D. stamp number; and
(b) Space for the operator to either attach a records entry label or enter the I.D. stamp number and the date they placed the equipment out for play, adjacent to the written entry the distributor makes; and
(c) For each punch board or pull-tab, at least:
(i) Trade name of the game; and
(ii) Type of gambling equipment; and
(iii) Form number or other manufacturer-assigned method to specifically identify a board or series, including the size or number of chances; and
(iv) I.D. stamp number; and
(d) For each pull-tab dispenser, at least:
(i) Trade name of the dispenser; and
(ii) Type of dispenser; and
(iii) I.D. stamp number; and
(e) For each set of cards or collation of packets of disposable bingo cards, at least:
(i) Type of product, including product line; and
(ii) Description of product, including the number of cartons, "series," "on," "cut," and "up"; and
(iii) I.D. stamp number; and
(iv) Serial number or, if packets, serial number of the top page; and
(v) Color and border pattern or, if packets, color and border pattern of the top page; and
(vi) The unit or package number when a series or collation has been divided; and
(vii) For disposable bingo cards to be sold for linked bingo prize games the beginning and ending sheet numbers sold to or returned from the operator; and
(f) For merchandise prizes, at least:
(i) The date of purchase; and
(ii) The company's name and complete business address; and
(iii) A full description of each item purchased; and
(iv) The quantity of items purchased; and
(v) The cost per individual items purchased; and
(g) For sequentially prenumbered card game recordkeeping forms, at least:
(i) Type of form; and
(ii) Beginning and ending serial numbers; and
(iii) Quantity of forms; and
(h) For all other gambling equipment, at least:
(i) Trade name of device; and
(ii) Type of device; and
(iii) Serial number or other identification numbers or characteristics; and
(2) Manufacturers and distributors must record and maintain information documenting the sales of progressive jackpot pull-tabs in a separate filing system. They may use a computerized system to separately track this information and provide immediate reports.
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(1) Each date of sale; and
(2) Each sale invoice number; and
(3) The name of the person paying; and
(4) Sales by category, including:
(a) Punch boards that pay out:
(i) Cash; and
(ii) Merchandise prizes; and
(b) Pull-tab series that pay out:
(i) Cash; and
(ii) Merchandise prizes; and
(c) Pull-tab dispensers; and
(d) Merchandise intended for punch boards or pull-tab series prizes; and
(e) Bingo equipment; and
(f) Sales directly related to gambling activities, including pull-tab dispensers, equipment leases, or sales and supplies; and
(5) The total amount of each invoice.
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(1) All required accounting records; and
(2) Monthly records; and
(3) Sales invoices; and
(4) Sales receipts; and
(5) Sales journals; and
(6) Credit memos.
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(1) Sales invoice numbers explained in WAC 230-16-190 (1)(a); or
(2) Invoice files by customer name and invoice number; or
(3) Tracking progressive jackpot pull-tab series; or
(4) Sales journals; or
(5) Cash disbursements book (check register).
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(1) Service suppliers must maintain an accounting system that includes, at least:
(a) Sales invoices - Sales invoices or detailed monthly billing statements issued to each customer. Service suppliers must maintain copies of these invoices or billing statements on their premises; and
(b) Sales journal - The sales journal must contain, at least, the following by month:
(i) Date of sale; and
(ii) The invoice number; and
(iii) The name of the person paying; and
(iv) Category of each service provided; and
(v) Payment amount; and
(c) Cash receipts - Service suppliers must record all cash receipts in an original book of entry like a sales journal, a check register, or a separate cash receipts journal. This record must include cash sales and cash received from all sources and, at least the following, by month:
(i) Date the payment was received; and
(ii) Name of the person paying; and
(iii) Payment amount; and
(d) Bank statements - Service suppliers must maintain copies of all deposits, deposit slips, and receipts; and
(e) General ledger - Service suppliers whose gambling related activities are greater than five hundred thousand dollars per year must have a general ledger which contains, in addition to all other accounts by month, a separate sales account for each type of activity; and
(f) Copies of all financial data - Service suppliers must maintain copies of all financial data that supports tax reports to governmental agencies.
(2) Service suppliers must:
(a) Maintain copies of all contracts they enter into with their customers which fully disclose all terms; and
(b) Keep and maintain required records for three years following the end of their fiscal year.
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(1) Cover the periods:
(a) January 1 through June 30; and
(b) July 1 through December 31; and
(2) Be received at our administrative office or postmarked no later than thirty days following the end of the reporting period; and
(3) Be signed by the licensee's highest ranking executive officer or a designee. If someone other than the manufacturer or distributor or its employee prepares the report, then it must provide the preparer's name and business telephone number; and
(4) Be submitted regardless of the level of activity. If no activity was conducted during the period, a report stating "no activity" must be submitted; and
(5) Be filed even if they do not renew their license. They must file a report for the period between the previous report filed and the expiration date of the license.
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