WSR 07-23-132




[ Filed November 21, 2007, 11:40 a.m. , effective December 22, 2007 ]

Effective Date of Rule: Thirty-one days after filing.

Purpose: The proposed revision is required to clarify to school districts the reporting requirements of the annual school bus mileage report.

Citation of Existing Rules Affected by this Order: Amending WAC 392-141-160.

Statutory Authority for Adoption: RCW 28A.150.290.

Adopted under notice filed as WSR 07-20-099 on October 2, 2007.

Number of Sections Adopted in Order to Comply with Federal Statute: New 0, Amended 0, Repealed 0; Federal Rules or Standards: New 0, Amended 0, Repealed 0; or Recently Enacted State Statutes: New 0, Amended 0, Repealed 0.

Number of Sections Adopted at Request of a Nongovernmental Entity: New 0, Amended 0, Repealed 0.

Number of Sections Adopted on the Agency's Own Initiative: New 0, Amended 1, Repealed 0.

Number of Sections Adopted in Order to Clarify, Streamline, or Reform Agency Procedures: New 0, Amended 1, Repealed 0.

Number of Sections Adopted Using Negotiated Rule Making: New 0, Amended 1, Repealed 0; Pilot Rule Making: New 0, Amended 0, Repealed 0; or Other Alternative Rule Making: New 0, Amended 0, Repealed 0.

Date Adopted: November 16, 2007.

Dr. Terry Bergeson

State Superintendent


AMENDATORY SECTION(Amending WSR 07-03-072, filed 1/17/07, effective 2/17/07)

WAC 392-141-160   District reporting and recordkeeping requirements.   Annual or supplementary reports shall be submitted by each school district to the superintendent of public instruction prior to the last business day in October. This report shall reflect to the extent practical the planned pupil transportation program for the entire school year and which is in operation during ridership count week. Reports shall be submitted with a cover letter signed by the chief school district administrator attesting to the completeness of the requirements below and the accuracy of the data contained therein. The superintendent of public instruction shall have the authority to make modifications or adjustments in accordance with the intent of RCW 28A.160.150, 28A.160.160, and 28A.160.170. Each district shall submit the data required on a timely basis as a condition to the continuing receipt of student transportation allocations. These reports shall be maintained for a period of three school years or until audited and include the following but are not limited to:

(1) School bus route logs completed in ink by bus drivers for five consecutive days. These logs shall include state school bus numbers, each bus stop, the number of students boarding the bus at each stop, and destination schools, transfer points, learning centers, or agencies; and

(2) The number of kindergarten through fifth grade students enrolled during ridership count week and living one radius mile or less from their destination school; and

(3) Other operational data and descriptions, as required by the superintendent of public instruction to determine operation allocation requirements for each district; and

(4) An annual school bus mileage report including ((the beginning and ending year odometer reading,)) the total to and from school bus miles ((for each bus)) for the previous school year, an estimate of to and from school bus mileage for the ((upcoming)) current school year, and total school bus miles for ((extended day routes,)) field trips, extracurricular, and other ((contractual uses of school buses)) categories as requested; and

(5) Copies of any and all correspondence, publications, news articles, or campaign materials which encourage ridership during count week of the report that is beyond the normal activity experienced during the school year. School districts shall not utilize incentive programs that provide tangible gifts to reward increases in ridership counts.

School districts shall maintain at least a weekly one-day route log containing the school bus driver's name, state bus number, route number, route type, day of the week, beginning and ending odometer readings, destinations, destination times and student counts. These route logs shall be maintained in the school district files for a period of three years or until audited.

[Statutory Authority: RCW 28A.150.290. 07-03-072, 392-141-160, filed 1/17/07, effective 2/17/07; 98-17-007 (Order 98-08), 392-141-160, filed 8/7/98, effective 9/7/98. Statutory Authority: 1996 c 279 and RCW 28A.150.290. 96-16-010 (Order 96-09), 392-141-160, filed 7/25/96, effective 8/25/96. Statutory Authority: RCW 28A.150.290. 94-17-058, 392-141-160, filed 8/12/94, effective 9/12/94; 92-08-024 (Order 92-03), 392-141-160, filed 3/23/92, effective 4/23/92. Statutory Authority: RCW 28A.41.170. 84-15-025 (Order 84-26), 392-141-160, filed 7/11/84.]

Washington State Code Reviser's Office