Exempt from preproposal statement of inquiry under RCW 34.05.310(4).
Title of Rule and Other Identifying Information: Alfalfa seed, chapter 16-529 WAC, the Washington state alfalfa seed commission.
Hearing Location(s): Benton PUD, 2721 West 10th Avenue, Kennewick, WA 99337, on April 3, 2008, at 2:00 p.m.
Date of Intended Adoption: July 25, 2008.
Submit Written Comments to: Kelly Frost, Commodity Commission Coordinator, P.O. Box 42560, Olympia, WA 98504-2560, e-mail email@example.com, fax (360) 902-2092, by 5:00 p.m., April 8, 2008.
Assistance for Persons with Disabilities: Contact WSDA receptionist by March 14, 2008, TTY 1-800-833-6388 or (360) 902-1976.
Purpose of the Proposal and Its Anticipated Effects, Including Any Changes in Existing Rules: The Washington alfalfa seed commission has petitioned the director to amend its marketing order.
• Amend WAC 16-529-030 Board membership. Nomination, appointment and election of affected producer members of the board are determined by district. The proposed amendment would expand the nomination/election process statewide when no nominations are received from a specific district or when there are fewer than three affected producers within a district.
• Amend WAC 16-529-060 Nomination of elected or director-appointed board members. Reduces from five to three the number of producers and handlers required to nominate a candidate.
• Amend WAC 16-529-070 Election or advisory vote of board members. Removes the requirement that elections occur during the month of June as the timing will depend on whether nominations are received from the district only or nominations are expanded statewide. Language is also incorporated to clarify how voting will be conducted in an "at large" election.
• Amend WAC 16-529-110 Powers and duties of the board. The proposed amendment would change the requirement for annual audits to a rate prescribed by the state auditor's office. Also corrects a typographical error and makes a technical correction to an RCW reference.
Reasons Supporting Proposal: WAC 16-529-030, nominations and elections for board membership are conducted by district and only those producers residing in the affected district may nominate and elect their representative board members. The number of producers residing in each district varies. For example, within District 2 there are currently only three producers. Low numbers of producers has resulted in receiving no nominations. Expanding the nomination and election process to include all districts when no nominations are received provides producers with more opportunities to participate in the process and works to ensure positions on the board are filled.
WAC 16-529-060, the current WAC requires at least five producers sign a petition to nominate a candidate. In some cases there are not five producers within a district. By reducing from five to three the number of producers required to nominate a candidate enables producers from smaller districts to participate in the nomination/election of their board representatives.
WAC 16-529-070, current WAC requires that elections be conducted in June. This is practical when nominations are received from the districts only. With the proposed change allowing for an at-large nomination/election process, more flexibility in timing of elections is needed. Language is also added to identify how voting will be conducted in an at-large election; this process is consistent with the current voting process within a district.
WAC 16-529-110, an annual audit of the commission's records, books and accounts is overly burdensome and costly to the commission and not required by the state auditor. Revising the requirement would allow the commission to participate in the state auditor's normal audit cycle schedule and provide consistency between RCW 15.65.490 and the alfalfa seed marketing order.
Statutory Authority for Adoption: RCW 15.65.050.
Statute Being Implemented: Chapter 15.65 RCW.
Rule is not necessitated by federal law, federal or state court decision.
Agency Comments or Recommendations, if any, as to Statutory Language, Implementation, Enforcement, and Fiscal Matters: Any rule proposal that results from this rule-making process will not be adopted unless the proposed rules are also approved in a referendum of affected alfalfa seed producers conducted pursuant to chapter 15.65 RCW.
Name of Proponent: Washington alfalfa seed commission, governmental.
Name of Agency Personnel Responsible for Drafting: Kelly Frost, Olympia, Washington, (360) 902-1802; Implementation and Enforcement: WA Alfalfa Seed Commission, Kennewick, Washington, (509) 585-5460.
No small business economic impact statement has been prepared under chapter 19.85 RCW. Any adoption of amendments to chapter 16-529 WAC would ultimately be determined by a referendum vote of the affected parties. A formal small business [economic] impact statement under chapter 19.85 RCW is not required because of the exemption granted in RCW 15.65.570(2).
A cost-benefit analysis is not required under RCW 34.05.328. The department of agriculture and the Washington alfalfa seed commission are not named agencies in RCW 34.05.328 (5)(a)(i).
February 13, 2008
Commodity Commission Coordinator
AMENDATORY SECTION(Amending WSR 05-08-010, filed 3/25/05, effective 4/25/05)
WAC 16-529-030 Board membership. (1) The board shall consist of eight members. Six members shall be affected producers appointed or elected as provided in WAC 16-529-020 through 16-529-120. One member shall be an affected handler appointed as provided in WAC 16-529-020 through 16-529-120. The director shall appoint one member of the board who is neither an affected producer nor an affected handler to represent the director. The position representing the director shall be a voting member.
(a) Director-appointed positions on the board shall be designated as position 2, position 4, position 6, and position 7. The affected handler member of the board shall be position 7.
(b) Elected affected producer positions on the board shall be designated as position 1, position 3, and position 5.
(c) The position representing the director who is neither an affected producer nor an affected handler shall be designated as position 8.
(2) For the purpose of nomination, appointment, and election of affected producer members of the board, the affected area of the state of Washington shall be divided into three representative districts as follows:
(a) District I shall have two board members, being Positions 1 and 2, and shall include the counties of Adams, Chelan, Douglas, Ferry, Franklin, Grant, Lincoln, Okanogan, Pend Oreille, Spokane, and Stevens.
(b) District II shall have one board member, being Position 3, and shall include the counties of Benton, Kittitas, Klickitat, and Yakima.
(c) District III shall have three board members, being Positions 4, 5, and 6, and shall include the counties of Asotin, Columbia, Garfield, Walla Walla, and Whitman.
(d) If no nominations are received or there are fewer than three affected producers within a district, the position(s) shall be deemed "at large" and shall be filled by a producer from any district in the state. Nominations may be made by producers from any district in the state pursuant to the provisions of WAC 16-529-060.
[Statutory Authority: RCW 15.65.047 and chapter 34.05 RCW. 05-08-010, § 16-529-030, filed 3/25/05, effective 4/25/05. Statutory Authority: Chapter 15.65 RCW. 85-10-015 (Order 1850), § 16-529-030, filed 4/22/85, effective 6/1/85; Order 1, Article II, § B, filed 3/13/75, effective 7/1/75.]
(2) Each year the director shall call a nomination meeting for both elected and director-appointed affected producer and affected handler board members in those districts whose board members' terms are about to expire. The meeting(s) shall be held at least thirty days in advance of the date set by the director for the election or advisory vote of board members.
(a) Notice of a nomination meeting shall be published in newspapers of general circulation within the affected district not less than ten days in advance of the date of such meeting and, in addition, written notice of every such meeting shall be given to all affected producers within such affected district, and to all handlers, according to the list maintained by the board pursuant to RCW 15.65.295.
(b) Nonreceipt of notice by any interested person shall not invalidate the proceedings at such nomination meeting.
(c) Any qualified affected producer or affected handler
may be nominated orally for membership on the board at a
nomination meeting. Nominations may also be made within five
days after the nomination meeting by written petition filed
with the director, signed by not less than ((
affected producers or affected handlers.
(d) When only one nominee is nominated by the affected producers for any position, RCW 15.65.250 shall apply.
[Statutory Authority: RCW 15.65.047 and chapter 34.05 RCW. 05-08-010, § 16-529-060, filed 3/25/05, effective 4/25/05; Order 1, Article II, § E, filed 3/13/75, effective 7/1/75.]
(2) Elected affected producer members of the board shall be elected by a majority of the votes cast by the affected producers within the affected district or, in the case of an election for an "at large" position, by a majority of the votes cast by affected producers from any district.
If a nominee does not receive a majority of the votes on the first ballot, a runoff election shall be held by mail in a similar manner between the two candidates for such position receiving the largest number of votes.
(3) An advisory vote shall be conducted for affected producer or affected handler board members appointed by the director under the provisions of RCW 15.65.243. The names of the two candidates receiving the most votes in the advisory vote shall be forwarded to the director for potential appointment to the board. In the event there are only two candidates nominated for a board position, an advisory vote may not be held and the candidates' names shall be forwarded to the director for potential appointment.
(4) Notice of every election or advisory vote for board membership shall be published in a newspaper of general circulation within the affected district not less than ten days in advance of the date of the election or advisory vote. Not less than ten days prior to every election or advisory vote for board membership, the director shall mail a ballot of the candidates to each affected producer and affected handler entitled to vote whose name appears upon the list of such affected producers and affected handlers as maintained by the board pursuant to RCW 15.65.295. Any other affected producer or affected handler entitled to vote may obtain a ballot by application to the director upon establishing his/her qualifications.
(5) Nonreceipt of a ballot by an affected producer or affected handler shall not invalidate the election or advisory vote of any board member.
[Statutory Authority: RCW 15.65.047 and chapter 34.05 RCW. 05-08-010, § 16-529-070, filed 3/25/05, effective 4/25/05; Order 1, Article II, § F, filed 3/13/75, effective 7/1/75.]
(1) To administer, enforce, and control the provisions of this chapter as the designee of the director.
(2) To elect a chairman and such other officers as the board deems advisable.
(3) To employ and discharge at its discretion such personnel, including attorneys engaged in the private practice of law subject to the approval and supervision of the attorney general, as the board determines are necessary and proper to carry out the purpose of this chapter and effectuate the declared policies of the act.
(4) To pay only from moneys collected as assessments or advances thereon the costs arising in connection with the formulation, issuance, administration, and enforcement of this chapter. Such expenses and costs may be paid by check, draft, or voucher in such form and in such manner and upon the signature of the person as the board may prescribe.
(5) To reimburse any applicant who has deposited money with the director in order to defray the costs of formulating this chapter.
(6) To establish an "alfalfa seed revolving fund" and such fund to be deposited in a bank or banks or financial institution or institutions, approved for the deposit of state funds, in which all money received by the board, except as the amount of petty cash for each day's needs, not to exceed one hundred dollars, shall be deposited each day or as often during the days as advisable.
(7) To keep or cause to be kept in accordance with
accepted standards of good accounting practice, accurate
records of all assessments, collections, receipts, deposits,
withdrawals, disbursements, paid outs, moneys and other
financial transactions made and done pursuant to this
chapter)) order. Such records, books, and accounts shall be
audited (( at least annually)) subject to procedures and
methods lawfully prescribed by the state auditor. Such books
and accounts shall be closed as of the last day(( s)) of each
fiscal year of the commission. A copy of such audit shall be
delivered within thirty days after the completion thereof to
the governor, the director, the state auditor, and the board.
(8) To require a bond of all board members and employees of the board in a position of trust in the amount the board shall deem necessary. The premium for such bond or bonds shall be paid by the board from assessments collected. Such bond shall not be necessary if any such board member or employee is covered by any blanket bond covering officials or employees of the state of Washington.
(9) To prepare a budget or budgets covering anticipated income and expenses to be incurred in carrying out the provisions of this chapter during each fiscal year. The board, at least sixty days prior to the beginning of its fiscal year, shall prepare and submit to the director for approval its research plan, its commodity-related education and training plan, and its budget.
(10) To establish by resolution, a headquarters which shall continue as such unless and until so changed by the board. All records, books, and minutes of board meetings shall be kept at such headquarters.
(11) To adopt rules of a technical or administrative
nature for the operation of the board, subject to the
provisions of chapter ((
34.04)) 34.05 RCW (Administrative
(12) To carry out the provisions of RCW 15.65.510 covering the obtaining of information necessary to effectuate the provisions of this chapter and the act, along with the necessary authority and procedure for obtaining such information.
(13) To bring actions or proceedings upon joining the director as a party for specific performance, restraint, injunction, or mandatory injunction against any person who violates or refuses to perform the obligations or duties imposed upon him by the act or this chapter.
(14) To confer with and cooperate with the legally constituted authorities of other states and of the United States for the purpose of obtaining uniformity in the administration of federal and state marketing regulations, licenses, agreements, or orders.
(15) To work cooperatively with other local, state, and federal agencies; universities; and national organizations for the purposes provided in this order.
(16) To enter into contracts or interagency agreements with any private or public agency, whether federal, state, or local. Personal service contracts must comply with chapter 39.29 RCW.
(17) To accept and expend or retain any gifts, bequests, contributions, or grants from private persons or private and public agencies.
(18) To enter into contracts or agreements for research in the production, irrigation, processing, transportation, marketing, use, or distribution of alfalfa seed.
(19) To retain in emergent situations the services of private legal counsel to conduct legal actions on behalf of the commission. The retention of a private attorney is subject to review by the office of the attorney general.
(20) To engage in appropriate fund-raising activities for the purpose of supporting activities authorized by this order.
(21) To participate in international, federal, state, and local hearings, meetings, and other proceedings relating to the production, irrigation, manufacture, regulation, transportation, distribution, sale, or use of alfalfa seed including activities authorized under RCW 42.17.190, including the reporting of those activities to the public disclosure commission.
(22) To maintain a list of the names and addresses of affected producers that may be compiled from information used to collect assessments under the provisions of this marketing order and data on the value of each affected producer's production for a minimum three-year period pursuant to RCW 15.65.280.
(23) To maintain a list of the names and addresses of persons who handle alfalfa seed within the affected area and data on the amount and value of the alfalfa seed handled for a minimum three-year period by each person pursuant to RCW 15.65.280.
(24) To maintain a list of names and addresses of all affected persons who produce alfalfa seed and the amount, by unit, of alfalfa seed produced during the past three years pursuant to RCW 15.65.295.
(25) To maintain a list of all persons who handle alfalfa seed and the amount of alfalfa seed handled by each person during the past three years pursuant to RCW 15.65.295.
(26) To establish a foundation using commission funds as grant money for the purposes established in this marketing order.
(27) To carry out any other grant of authority or duty provided designees and not specifically set forth in this section.
[Statutory Authority: RCW 15.65.047 and chapter 34.05 RCW. 05-08-010, § 16-529-110, filed 3/25/05, effective 4/25/05; Order 1, Article II, § J, filed 3/13/75, effective 7/1/75.]