Preproposal statement of inquiry was filed as WSR 09-17-039.
Title of Rule and Other Identifying Information: Compliance review hearing process.
Hearing Location(s): General Administration Building, Room G-3, 210 11th Avenue, Olympia, WA 98504, on December 9, 2009, at 9:30 a.m.
Date of Intended Adoption: December 10, 2009.
Submit Written Comments to: CVEO 4 William Balcom, 210 11th Avenue S.W., Room G21, Olympia, WA 98504-2614, e-mail William.firstname.lastname@example.org, fax (360) 596-3829, by November 30, 2009.
Assistance for Persons with Disabilities: Contact CVEO 4 William Balcom by November 30, 2009, TTY (360) 596-3807.
Purpose of the Proposal and Its Anticipated Effects, Including Any Changes in Existing Rules: The Washington state patrol (WSP) commercial vehicle division regulates the compliance review program which conducts audits on interstate and intrastate carriers to ensure they are in compliance with state and federal safety management practices.
During the 2009 legislative process HB 1843 was passed reference intrastate carriers and high risk carriers being placed out of service for nonpayment and for failure to comply with regulations. Due process requires the WSP to allow a carrier the abiltiy [ability] to request an administrative hearing through an administrative law judge.
The updated WAC would outline the process the carrier would need to do as far as penalty, submitting a written application for mitigation or requesting an administrative hearing. By providing his process, the WSP can mitigate a penalty as long as the carrier shows through a carrier safety action plan that they are now in compliance to state and federal guidelines. This process also allows for the WSP to deny mitigation and proceed to an administrative hearing to recover monies owed to the WSP for nonpayment or outstanding penalties due. The new administrative hearing process puts the burden or requesting an administrative hearing on the carrier and provides them with a twenty day time frame to do so.
Statutory Authority for Adoption: RCW 46.32.020, 46.32.100.
Statute Being Implemented: Chapter 446-65 WAC.
Rule is not necessitated by federal law, federal or state court decision.
Name of Proponent:
Name of Agency Personnel Responsible for Drafting: CVEO 4 William Balcom, 210 11th Avenue S.W., Room G21, Olympia, WA 98504-2614, (360) 596-3807; Implementation and Enforcement: WSP Commercial Vehicle Division, 210 11th Avenue S.W., Room G21, Olympia, WA 98504-2614, (360) 596-3807.
No small business economic impact statement has been prepared under chapter 19.85 RCW.
A cost-benefit analysis is required under RCW 34.05.328. A preliminary cost-benefit analysis may be obtained by contacting CVEO 4 William Balcom, 210 11th Avenue, Olympia, WA 98504, phone (360) 596-3807, fax (360) 596-3829, e-mail William.email@example.com.
November 3, 2009
John R. Batiste
WAC 446-65-040 Compliance review hearing process. (1) A carrier that receives a written notice of penalty from the state patrol has twenty business days from receipt of notice to:
(a) Pay the penalty as stated in the notice; or
(b) Submit a written application for mitigation of the penalty; or
(c) Submit a written request for an administrative hearing.
(2) Mitigation. A carrier may submit a request for mitigation of a penalty.
(a) A carrier's request for mitigation must:
(i) Be in writing;
(ii) Contain a statement explaining what the steps the carrier has taken to come into compliance, or what steps the carrier proposes to take in the future to come into compliance;
(iii) Contain a notarized signature of the requestor; and
(iv) Be received by the state patrol within twenty business days of the receipt of notice.
(b) Upon timely receipt of a written request for mitigation of a penalty, the state patrol will:
(i) Review the materials submitted by the requestor; and
(ii) Notify the carrier in writing of the disposition of the request for mitigation.
(3) Administrative hearing. A carrier may request an administrative hearing to contest the violation or penalty, or both.
(a) A carrier's request for an administrative hearing must:
(i) Be in writing; and
(ii) Be received by the state patrol within twenty business days of the later of receipt of the notice of penalty or receipt of the disposition of a request for mitigation.
(b) A carrier may request an administrative hearing without first requesting mitigation of the penalty.
(c) An administrative hearing will be conducted under chapter 34.05 RCW (Washington Administrative Procedure Act).
(d) The following process applies to administrative hearings under this chapter:
(i) The state patrol will notify the assistant attorney general of the carrier's request for an administrative hearing.
(ii) The assistant attorney general will draft an administrative complaint and send it to the carrier and to the office of administrative hearings.
(iii) The office of administrative hearings will schedule a hearing date, and will notify the carrier, assistant attorney general, and patrol in writing of the hearing date, time, and location.
(iv) The hearing will be conducted by an administrative law judge assigned by the office of administrative hearings.
(v) At the hearing, the assistant attorney general will present witnesses and other evidence on behalf of the WSP.
(vi) At the hearing, the carrier may be represented by an attorney or may choose to represent himself or herself. The carrier or his/her attorney will be allowed to present witnesses and other evidence.
(e) Nothing in this section will prevent the parties from resolving the administrative matter by settlement agreement prior to conclusion of the administrative hearing.
(4) Initial and final order. At the conclusion of the hearing, the administrative law judge will prepare an initial order and send it to the carrier and the assistant attorney general.
(a) Either the carrier or the assistant attorney general, or both, may file a petition for review of the initial order with the patrol within twenty days of the date of service of the initial order. A petition for review must:
(i) Specify the portions of the initial order to which exception is taken;
(ii) Refer to the evidence of record which is relied upon to support the petition; and
(iii) Be filed with the patrol within twenty days of the date of service of the initial order.
(b) A party on whom a petition for review has been served may, within ten days of the date of service, file a reply to the petition. Copies of the reply must be mailed to all other parties or their representatives at the time the reply is filed.
(c) The administrative record, the initial order, and any exceptions filed by the parties will be submitted to the chief or his/her designee for review. Following this review, the chief or his/her designee will enter a final order that is appealable under the provisions of chapter 34.05 RCW.