Preproposal statement of inquiry was filed as WSR 10-01-098.
Title of Rule and Other Identifying Information: Use of Yakima Valley Community College District 16 facilities for first amendment activities.
Hearing Location(s): Yakima Valley Community College (YVCC), Yakima Campus, M. L. King Room, Hopf Union Building (HUB), South 16th Avenue and Nob Hill Boulevard, Yakima, Washington 98902, on March 23, 2010, at 3:00 p.m.
Date of Intended Adoption: April 8, 2010.
Submit Written Comments to: Suzanne West or Niki Hopkins, YVCC, P.O. Box 22520, Yakima, WA 98908-2520, e-mail firstname.lastname@example.org or email@example.com, fax (509) 574-4638, by March 24, 2010.
Assistance for Persons with Disabilities: Contact disabilities support services, YVCC, by March 15, 2010, TTY (509) 574-4677 or (509) 574-4961.
Purpose of the Proposal and Its Anticipated Effects, Including Any Changes in Existing Rules: The purpose of these time, place and manner regulations is to establish procedures and reasonable controls for the use of college facilities for both noncollege and college groups when individuals and groups exercise their right to engage in first amendment activities.
These rules are intended to balance the college's responsibility to fulfill its mission as a state educational institution with the interests of noncollege groups or college groups who are interested in using college campus facilities for purposes of constitutionally protected speech, assembly or expression. The anticipated effect is a more uniform application of rules to all persons and groups wishing to do so.
Statutory Authority for Adoption: RCW 28B.50.140.
Rule is not necessitated by federal law, federal or state court decision.
Name of Proponent: YVCC, public.
Name of Agency Personnel Responsible for Drafting: Suzanne West, President's Office, YVCC, South 16th Avenue and Nob Hill Boulevard, Yakima, Washington, (509) 574-4635; Implementation: Teresa Holland, Vice-President for Administrative Services, YVCC, (509) 574-4668; and Enforcement: Patrick Amato, Security Supervisor, (509) 574-4697.
No small business economic impact statement has been prepared under chapter 19.85 RCW. This rule has no economic impact.
A cost-benefit analysis is not required under RCW 34.05.328. We anticipate no costs generated by this rule.
February 3, 2010
USE OF YAKIMA VALLEY COMMUNITY COLLEGE DISTRICT 16 FACILITIES FOR FIRST AMENDMENT ACTIVITIES
For purposes of this policy, college groups shall mean individuals who are currently enrolled students or current employees of Yakima Valley Community College or who are affiliated with a recognized student organization or a recognized employee group of the college.
The college is a limited public forum for noncollege groups. The limited public forum does not include college buildings or athletic fields. College buildings, rooms, and athletic fields may be rented in accordance with the college's facilities use policy.
The purpose of these time, place, and manner regulations is to establish procedures and reasonable controls for the use of college facilities for both noncollege and college groups. It is intended to balance the college's responsibility to fulfill its mission as a state educational institution of Washington with the interests of noncollege groups or college groups who are interested in using the campus for purposes of constitutionally protected speech, assembly, or expression.
Noncollege groups that intend to be on campus to engage in first amendment activities (hereinafter "the event") shall provide notice to the college security department no later than forty-eight hours prior to the event along with the following information:
(1) The name, address, and telephone number of the individual, group, entity or organization sponsoring the event (hereinafter "the sponsoring organization"); and
(2) The name, address, and telephone number of a contact person for the sponsoring organization; and
(3) The date, time, and requested location of the event; and
(4) The nature and purpose of the event; and
(5) The type of sound amplification devices to be used in connection with the event, if any; and
(6) The estimated number of people expected to participate in the event.
Signs shall be no larger than three feet by five feet and no individual may carry more than one sign.
If more than thirty people are expected to participate in the event, the college shall specify the campus location.
The use of sound amplification devices is limited to the limited public forum area as long as the sound amplification device is used at a volume that does not disrupt or disturb the normal use of classrooms, offices, or laboratories or any previously scheduled college event or activity.
College groups are encouraged to notify the college security department no later than forty-eight hours in advance of an event. However, unscheduled events are permitted so long as the event does not interfere with any other function occurring at the facility.
Events shall be held within the college's hours of operation. College group events shall not last longer than eight hours from beginning to end. Noncollege events shall not last longer than five hours from beginning to end.
Information may be distributed as long as it is not obscene or libelous or does not advocate unlawful conduct. The sponsoring organization is encouraged, but not required, to include its name and address on the distributed information. To avoid excessive littering of the campus and/or greatly increased work requirements for college physical plant employees, groups are asked to cooperate with the college in limiting the distribution of information leaflets or pamphlets to the limited public forum site. Leafletting cars in YVCC parking lots is prohibited.
Speech that does no more than propose a commercial transaction shall not occur in connection with the event.
The limited public forum used by the group should be cleaned up and left in its original condition and may be subject to inspection by a representative of the college after the event. Reasonable charges may be assessed against the sponsoring organization for the costs of extraordinary clean-up or for the repair of damaged property.
All fire, safety, sanitation, or special regulations specified for the event are to be obeyed.
The college cannot and will not provide equipment, utility connections, or hook-ups for purposes of first amendment activities conducted pursuant to this policy.
The event must not obstruct vehicular, bicycle, pedestrian or other traffic or otherwise interfere with ingress or egress to the college, or to college buildings or facilities, or to college activities or events.
The event must not create safety hazards or pose unreasonable safety risks.
The event must not interfere with college operations or educational activities inside or outside any college building or otherwise prevent the college from fulfilling its mission and achieving its primary purpose of providing an education to its students.
The event must not materially infringe on the rights and privileges of college students, employees, or invitees to the college.
The event must also be in accordance with any other applicable regulations and policies of Yakima Valley Community College, local ordinances and/or state or federal laws.
The use of intoxicants is prohibited on campus unless expressly authorized by the college. Smoking is not permitted, except in designated areas.
The president of the college or designee may at any time, terminate, cancel, or prohibit the event if it is determined, after proper inquiry, that the event does constitute or will constitute a clear and present danger to the college's orderly operation.
When the college grants permission to a college group or noncollege group to use its facilities, it is with the express understanding and condition that the individual or organization assumes full responsibility for any loss or damage.