Effective Date of Rule: Thirty-one days after filing.
Purpose: To update wording to accurately reflect acceptable conduct on campus by students and visitors; job titles; and, disciplinary authority and appeal procedures. Also to clarify parking permits.
Citation of Existing Rules Affected by this Order: Amending chapter 495B-120 WAC and WAC 495B-116-050.
Statutory Authority for Adoption: RCW 28B.50.130.
Adopted under notice filed as WSR 10-24-035 on November 22, 2010.
Number of Sections Adopted in Order to Comply with Federal Statute: New 0, Amended 0, Repealed 0; Federal Rules or Standards: New 0, Amended 0, Repealed 0; or Recently Enacted State Statutes: New 0, Amended 0, Repealed 0.
Number of Sections Adopted at Request of a Nongovernmental Entity: New 0, Amended 0, Repealed 0.
Number of Sections Adopted on the Agency's Own Initiative: New 0, Amended XX , Repealed 0.
Number of Sections Adopted in Order to Clarify, Streamline, or Reform Agency Procedures: New 0, Amended XX , Repealed 0.
Number of Sections Adopted Using Negotiated Rule Making: New 0, Amended 0, Repealed 0; Pilot Rule Making: New 0, Amended 0, Repealed 0; or Other Alternative Rule Making: New 0, Amended XX , Repealed 0.
Date Adopted: January 20, 2011.
Patricia L. McKeown
AMENDATORY SECTION(Amending WSR 05-06-011, filed 2/18/05, effective 3/21/05)
WAC 495B-116-050 Vehicle parking permits. ((
part-time and full-time employees of the college shall obtain
and display a currently valid parking permit on all vehicles
parked or left standing unattended upon the college campus for
day classes, in accordance with WAC 495B-116-040.
(2))) With the exception of visitor, as defined in WAC 495B-116-060, all persons parking in permit restricted areas on the campus shall secure and display a currently valid parking permit.
[Statutory Authority: RCW 28B.50.130. 05-06-011, § 495B-116-050, filed 2/18/05, effective 3/21/05. Statutory Authority: RCW 28B.10.140, 42.30.075 and chapter 34.05 RCW. 93-05-018, § 495B-116-050, filed 2/10/93, effective 3/13/93.]
STUDENT)) CAMPUS CONDUCT CODE
(1) "Board" means the board of trustees of Bellingham Technical College.
(2) "College" means Bellingham Technical College.
"Liquor")) "Alcohol" or "alcoholic beverages" means
the definition of liquor as contained within RCW 66.04.010 as
now law or hereinafter amended.
(4) "Drugs" means a narcotic drug as defined in RCW 69.50.101, a controlled substance as defined in RCW 69.50.201 through 69.50.212, or a legend drug as defined in RCW 69.41.010.
(5) "College facilities" means the real property controlled or operated by the college and includes all buildings and appurtenances affixed thereon or attached thereto.
(6) "President" means the chief executive officer of the college appointed by the board of trustees.
(7) "Disciplinary officials" means the ((
disciplinary committee as denominated in WAC 495B-120-170, the
(( dean)) vice-president of student services, the
vice-president (( for)) of instruction, and the president.
(8) "Student" means a person who is enrolled at the college.
(9) "Disciplinary action" means the reprimand,
disciplinary warning, probation, ((
suspension, deferred suspension, suspension, or (( reprimand))
expulsion of a student under WAC 495B-120-120 for the
violation of a rule adopted in this chapter.
[Statutory Authority: RCW 28B.10.140, 42.30.075 and chapter 34.05 RCW. 93-05-018, § 495B-120-010, filed 2/10/93, effective 3/13/93.]
(2) Admission to the college carries with it the prescription that the student will conduct himself or herself as a responsible member of the college community. This includes an expectation that the student will obey appropriate laws, will comply with the rules of the college and its departments, and will maintain a high standard of integrity and honesty.
(3) Sanctions for violations of college rules or conduct
that interferes with the operation of college affairs ((
be dealt with)) may be applied by the college, and the college
may impose sanctions independently of any action taken by
civil or criminal authorities. In the case of minors,
misconduct may be referred to parents or legal guardians.
(4) The rules and regulations prescribed in this title shall be observed by guests and visitors while on campus, at all college functions and events, and on or within any other college-controlled or college-owned property.
Guests and visitors who willfully refuse to obey college security or other duly designated college authorities to desist from conduct prohibited by such rules and regulations may be ejected from the premises. Refusal to obey such an order may subject the person to arrest under the provisions of the Washington criminal trespass law, in addition to such other sanctions as may be applicable.
[Statutory Authority: RCW 28B.10.140, 42.30.075 and chapter 34.05 RCW. 93-05-018, § 495B-120-020, filed 2/10/93, effective 3/13/93.]
[Statutory Authority: RCW 28B.10.140, 42.30.075 and chapter 34.05 RCW. 93-05-018, § 495B-120-030, filed 2/10/93, effective 3/13/93.]
(2) Hazing is defined as any method of initiation into a
,)) or association (( or living group,))
or any pastime or amusement engaged in with respect to such an
organization or (( living group)) association that causes(( ,))
or is likely to cause(( ,)) bodily danger or physical harm(( ,))
or serious mental or emotional harm(( ,)) to any student or
other person attending any institution of higher education or
postsecondary institution. "Hazing" does not include
customary athletic events or other similar contests or
(a) Any organization((
,)) or association (( or student
living group)) that knowingly permits hazing shall:
(i) Be liable for harm caused to persons or property resulting from hazing; and
(ii) Be denied recognition by Bellingham Technical
College as an official organization((
,)) or association (( or
student living group)) on the Bellingham Technical College
campus. If the organization(( ,)) or association (( or student
living group)) is a corporation, whether for profit or
nonprofit, the individual directors of the corporation may be
held individually liable for damages.
(b) The ((
student)) campus conduct code, WAC 495-120-040
through 495-120-150, may be applicable to hazing violations.
(c) Members of student organizations((
,)) or associations
(( or living groups)) who participate in or conspire to
participate in hazing activities will be subject to
appropriate college disciplinary actions in accordance with
the (( student)) campus conduct code.
(d) Other disciplinary actions for individuals of student
,)) or associations (( or living groups))
participating in hazing activities may include forfeiture of
any entitlement to state-funded grants, scholarships or awards
for a period of time determined by the college.
(e) Hazing violations are also misdemeanors punishable under state criminal law according to RCW 9A.20.021.
(i) Impermissible conduct associated with initiation into
a student organization((
,)) or association (( or living group))
or any pastime or amusement engaged in, with respect to the
organization(( ,)) or association (( or living group)), will not
(ii) Impermissible conduct ((
which)) that does not amount
to hazing may include conduct (( which)) that causes
embarrassment, sleep deprivation or personal humiliation, or
may include ridicule or unprotected speech amounting to verbal
(iii) Impermissible conduct not amounting to hazing is
subject to any sanctions available under the ((
campus conduct code(( ,)) in WAC 495-120-040 through
495-120-150, depending upon the seriousness of the violation.
[Statutory Authority: RCW 28B.10.140, 42.30.075 and chapter 34.05 RCW. 97-11-014, § 495B-120-035, filed 5/9/97, effective 6/9/97.]
(1) Smoking is prohibited ((
in all buildings and other
areas so posted by college officials)) on campus except in
designated smoking areas;
(2) The possession, use, being demonstrably under the
influence of, sale, or distribution of any alcoholic beverage
or illegal drug on the college campus ((
and/or the use of any alcoholic beverage or illegal drug(( s by
any student)) while attending a college-sponsored event (( is
also prohibited, even though the event does not take place at
the college. The use of alcohol by any student attending such
events on noncollege property shall conform to state law)) on
or off campus. Alcoholic beverages may be permissible,
however, at sanctioned events where consumption of alcohol is
approved by the president or designee in compliance with state
(3) Engaging in lewd, indecent, or obscene behavior;
Where the student presents an imminent danger to
college property or to himself or herself or other students or
persons in college facilities on or off campus, or to the
education process of the college;)) Presenting an imminent
danger to staff, other students, or community members in
college facilities on or off campus or while attending a
college-sponsored event on or off campus;
(5) Engaging in academic dishonesty((
,)) including, but
not limited to, cheating, plagiarism, or knowingly furnishing
false information to the college;
(6) Willful failure or demonstrated inability to comply
school)) college standards (( regarding academic
progress and attendance as set forth in the application for
The intentional)) Intentionally making (( of)) false
statements or filing (( of)) false charges against the college
and/or members of the college community;
(8) Forgery, alteration, or misuse of college documents, records, funds, or instruments of identification with the intent to defraud;
Theft from or damage to college premises or
property, or theft of or damage to property of a member of the
college community or college premises;)) Intentional or
negligent damage to or destruction of any college facility,
equipment, or other private real or personal property;
Failure)) Failing to comply with the direction of
college officials acting in the legitimate performance of
Weapons, explosives, and dangerous chemicals. Illegal or unauthorized use or possession of any device or
substance which can be used to inflict bodily harm or to
damage real or personal property;
(12) Sexual harassment.)) Carrying, exhibiting, displaying, or drawing any weapon (e.g., firearm, club, dagger, sword, knife, or other cutting or stabbing instrument), or incendiary device or explosive, or any facsimile weapon, or any other weapon apparently capable of producing bodily harm and/or property damage is prohibited on or in college-owned or college-operated facilities and premises and/or during college-sponsored events;
(12) Computer, telephone, or electronic technology violations. Conduct that violates the college-published acceptable use rules on computer, telephone, or electronic technology use, including electronic mail and the internet;
(13) Engaging in unwelcome sexual advances, requests for sexual favors, and/or any other verbal or physical conduct of a sexual nature where such behavior offends the recipient, causes discomfort or humiliation, or interferes with job or school performance;
(14) Assault on, reckless endangerment of, intimidation of, or interference with another person;
(15) Disorderly, abusive, or bothersome conduct. Disorderly or abusive behavior that interferes with the rights of others or obstructs or disrupts teaching, research, or administrative functions;
(16) Failure to follow instructions. Inattentiveness, inability or failure to follow instructions of a college official, thereby infringing upon the rights and privileges of others;
(17) Malicious harassment. Malicious harassment involves intimidation or bothersome behavior directed toward another person because of or related to that person's race, color, religion, gender, sexual orientation, ancestry, national origin, or mental, physical, or sensory disability;
(18) Theft and robbery. Theft of the property of the college or of another as defined in the RCW 9A.56.010 through 9A.56.050 and 9A.56.100 as now law or hereafter amended. Includes theft of the property of the college or of another; actual or attempted theft of property or services belonging to the college, any member of its community, or any campus visitor; or knowingly possessing stolen property;
(19) Criminal law violations, illegal behavior, other unlawful violations. Any person can be reported to proper authorities for acts that constitute violations of applicable local, state, and federal laws;
(20) Violation of other published college policies, rules, or regulations.
[Statutory Authority: RCW 28B.10.140, 42.30.075 and chapter 34.05 RCW. 93-05-018, § 495B-120-040, filed 2/10/93, effective 3/13/93.]
(1) It shall be unlawful for any person, singly or in concert with others, to interfere by force or violence with any administrator, faculty member or student of the college who is in the peaceful discharge or conduct of his duties or studies.
(2) It shall be unlawful for any person, singly or in concert with others, to intimidate by threat of force or violence any administrator, faculty member or student of the college who is in the peaceful discharge of his duties or studies.
(3) The crimes described in RCW 28B.10.571 and 28B.10.572 shall not apply to any administrator or faculty member who is engaged in the reasonable exercise of their disciplinary authority.
(4) Any person or persons who violate the provisions of
subparagraphs (1) and (2) above will be subject to
disciplinary action and may be referred ((
to the authorities))
[Statutory Authority: RCW 28B.10.140, 42.30.075 and chapter 34.05 RCW. 93-05-018, § 495B-120-050, filed 2/10/93, effective 3/13/93.]
[Statutory Authority: RCW 28B.10.140, 42.30.075 and chapter 34.05 RCW. 93-05-018, § 495B-120-060, filed 2/10/93, effective 3/13/93.]
[Statutory Authority: RCW 28B.10.140, 42.30.075 and chapter 34.05 RCW. 93-05-018, § 495B-120-070, filed 2/10/93, effective 3/13/93.]
It is the responsibility of the college
administration and teaching faculty to provide reasonable and
prudent security measures designed to minimize opportunities
for acts of academic dishonesty which occur at the college.
(b))) Any student who, for the purpose of fulfilling any assignment or task required by a faculty member as part of the student's program of instruction, shall knowingly tender any work product that the student fraudulently represents to the faculty member as the student's work product, shall be deemed to have committed an act of academic dishonesty. Acts of academic dishonesty shall be cause for disciplinary action.
(c))) (b) Any student who aids or abets the
accomplishment of an act of academic dishonesty, as described
in (( subparagraph (b) above)) subsection (a) of this section,
shall be subject to disciplinary action.
(d))) (c) This section shall not be construed as
preventing an instructor from taking immediate disciplinary
action when the instructor is required to act upon such breach
of academic dishonesty in order to preserve order and prevent
disruptive conduct in the classroom. This section shall also
not be construed as preventing an instructor from adjusting
the student's grade on a particular project, paper, test, or
class grade for academic dishonesty.
(2) Classroom conduct((
:)). Instructors have the
authority to take whatever summary actions may be necessary to
maintain order and proper conduct in the classroom and to
maintain the effective cooperation of the class in fulfilling
the objectives of the course.
(a) Any student who, by any act of misconduct, substantially disrupts any college class by engaging in conduct that renders it difficult or impossible to maintain the decorum of the faculty member's class shall be subject to disciplinary action.
(b) The instructor of each course offered by the college
is authorized to take such steps as may be necessary to
preserve order and to maintain the effective cooperation of
the class in fulfilling the objectives of the course((
provided that(( ;)) a student shall have the right to appeal
(( such)) the disciplinary action (( to the dean of student
affairs)) through the discipline appeal procedure (WAC 495B-120-180, discipline appeal procedure).
[Statutory Authority: RCW 28B.10.140, 42.30.075 and chapter 34.05 RCW. 93-05-018, § 495B-120-080, filed 2/10/93, effective 3/13/93.]
(2) In order to ((
insure)) ensure an atmosphere of open
exchange and to (( insure)) ensure that the educational
objectives of the college are not obscured, the president, in
a case attended by strong emotional feeling, may prescribe
conditions for the conduct of the meeting(( , such as requiring
a designated member of the faculty as chairman, or requiring
permission for comments and questions from the floor))
including, but not limited to, the time, the manner, and the
place for the conduct of such a meeting. Likewise, the
president may (( encourage the appearance of one or more
additional speakers at any meeting or at a subsequent meeting
so that other points of view may be expressed. The president
may designate representatives to recommend conditions such as
time, manner, and place for the conduct of particular
meetings)) require permission for comments and questions from
the floor and/or may encourage the appearance of one or more
additional speakers at a meeting or at a subsequent meeting so
that other points of view may be expressed.
(3) A free speech area may be designated by the college president and can be reserved by student groups and student organizations through the office of the vice-president of student services.
[Statutory Authority: RCW 28B.10.140, 42.30.075 and chapter 34.05 RCW. 93-05-018, § 495B-120-090, filed 2/10/93, effective 3/13/93.]
(2) Such handbills, leaflets, newspapers and related matter must bear identification as to the publishing agency and distributing organization or individual.
(3) All nonstudents shall register with the
vice-president of ((
instruction)) student services prior to
the distribution of any handbill, leaflet, newspaper or
related matter. Such distribution must not interfere with the
instructional process or the free flow of vehicular or
(4) Any person or persons who violate provisions of subparagraphs (1) and (2) above will be subject to disciplinary action.
[Statutory Authority: RCW 28B.10.140, 42.30.075 and chapter 34.05 RCW. 93-05-018, § 495B-120-100, filed 2/10/93, effective 3/13/93.]
(2) For the purpose of this regulation, the term "commercial activities" does not include handbills, leaflets, newspapers and similarly related materials as regulated in WAC 495B-120-100.
[Statutory Authority: RCW 28B.10.140, 42.30.075 and chapter 34.05 RCW. 93-05-018, § 495B-120-110, filed 2/10/93, effective 3/13/93.]
(2) The disciplinary official may take whatever action
deemed appropriate within the framework of ((
these rules)) the
disciplinary rules as defined in WAC 495B-120-130. If the
student concludes that any sanction(( s)) imposed (( are)) is
inappropriate, the student may appeal (( to the student
(3) If a referral or an appeal is made to the student disciplinary committee, the committee shall hold a hearing, reach conclusions and may impose sanctions. If the student concludes that the action of the disciplinary committee is inappropriate, the student may appeal the matter to the president of the college.
(4) The president of the college, after reviewing the case, may reverse, sustain or modify any sanctions which may have been imposed by the student disciplinary committee. The decision of the president is final)) the sanction pursuant to the provision in WAC 495B-120-180.
[Statutory Authority: RCW 28B.10.140, 42.30.075 and chapter 34.05 RCW. 93-05-018, § 495B-120-120, filed 2/10/93, effective 3/13/93.]
(1) "Disciplinary warning" means oral notice of violation of college rules.
(2) "Reprimand" means formal action after censuring a student for violation of college rules for failure to satisfy the college's expectations regarding conduct. Reprimands are made in writing to the student by the disciplinary official. A reprimand indicates to the student that continuation or repetition of the specific conduct involved or other misconduct will result in one or more serious disciplinary actions described below.
(3) "Disciplinary probation" means formal action placing
conditions upon the student's continued attendance because of
violation of college rules or failure to satisfy the college's
expectations regarding conduct. The disciplinary official
placing the student on probation will specify, in writing, the
period of probation and the conditions. Disciplinary
probation warns the student that any further misconduct will
automatically raise the question of dismissal from the
college. Disciplinary probation may be for a specified term
or for an indefinite period ((
which)) that may extend to
graduation or other termination of the student's enrollment in
(4) "Summary suspension" means temporary dismissal from
the college and temporary termination of a student's status
for a period of time not to exceed ten days ((
occurs prior to invocation of the formal hearing procedures
specified in these rules due to a necessity to take immediate
disciplinary action, where a student presents an imminent
danger to the college property, or to himself or herself, or
to other students or persons in college facilities on or off
campus, or to the educational process of the college.
(5) "Deferred suspension" means notice of suspension from the college with the provision that the student may remain enrolled contingent on meeting a specified condition. Not meeting the contingency shall immediately invoke the suspension for the period of time and under the conditions originally imposed.
(6) "Suspension" means temporary dismissal from the college and temporary termination of student status for violation of college rules or for failure to meet college standards of conduct.
(6))) (7) "Expulsion" means dismissal from the college
and termination of student status for an indefinite period of
time or permanently for violation of college rules or for
failure to meet the college standards of conduct (( for an
indefinite period of time or permanently)).
[Statutory Authority: RCW 28B.10.140, 42.30.075 and chapter 34.05 RCW. 93-05-018, § 495B-120-130, filed 2/10/93, effective 3/13/93.]
(2) A student suspended on the basis of conduct ((
that disrupted the orderly operation of the campus or any
facility of the (( district,)) college may be denied access to
all or any part of the campus or other (( district)) college
[Statutory Authority: RCW 28B.10.140, 42.30.075 and chapter 34.05 RCW. 93-05-018, § 495B-120-135, filed 2/10/93, effective 3/13/93.]
[Statutory Authority: RCW 28B.10.140, 42.30.075 and chapter 34.05 RCW. 93-05-018, § 495B-120-140, filed 2/10/93, effective 3/13/93.]
[Statutory Authority: RCW 28B.10.140, 42.30.075 and chapter 34.05 RCW. 93-05-018, § 495B-120-150, filed 2/10/93, effective 3/13/93.]
(2) In order that any informality in disciplinary
proceedings not mislead a student as to the seriousness of the
matter under consideration, the student involved shall be
informed at the initial ((
conference)) meeting or hearing of
the several sanctions that may be (( involved)) applied for the
(3) After considering the evidence in a case and
interviewing the student or students involved, the ((
vice-president of student services(( , or in his or her
absence, the vice-president for instruction,)) or a designee
may take any of the following actions:
(a) Terminate the proceeding, exonerating the student or students;
(b) Dismiss the case after whatever counseling and advice may be appropriate;
(c) Directly impose any of the disciplinary sanctions
directly)) that are outlined in WAC 495B-120-130, subject to
the student's right of appeal (( as described in this chapter))
pursuant to WAC 495B-120-180. The student shall be notified
in writing of the action taken except (( that)) where the
disciplinary warning(( s may be)) is given verbally;
(d) Refer the matter to the student disciplinary committee for appropriate action (WAC 495B-120-170). The student shall be notified in writing that the matter has been referred to the committee.
(4) This section shall not be construed as preventing the
appropriate official, as set forth in subsection (1) of this
section, from summarily suspending a student. In the event of
summary suspension, the student will be given oral or written
notice of the charges, an explanation of the evidence, and an
informal opportunity to present his or her side of the matter.
The student will also be given an opportunity to invoke the
formal hearing process set forth in this chapter.)) The
student may elect, as well, to utilize the appeal procedures
pursuant to WAC 495B-120-180.
[Statutory Authority: RCW 28B.10.140, 42.30.075 and chapter 34.05 RCW. 93-05-018, § 495B-120-160, filed 2/10/93, effective 3/13/93.]
(1) Initial summary suspension proceedings. If the vice-president of student services believes it is necessary to exercise the authority to summarily suspend a student, the vice-president shall notify the student of the alleged misconduct and violation(s) of the campus conduct code.
(a) This notification may initially be given orally, but written notification shall be sent by certified and regular mail to the student's last known address or shall be personally served.
(b) The notice shall be entitled "Notice of Summary Suspension Proceedings" and shall state:
(i) The charges against the student, including the reference to the law and/or code of conduct;
(ii) The specified date, time, and location that the student must appear before the vice-president for a hearing, which shall be held as soon as practical after the summary suspension;
(iii) A warning that the student shall be considered trespassing and that the police will be called if the student enters the college campus other than to meet with the vice-president of student services or to attend the disciplinary hearing described in subsection (2) of this section.
(2) Emergency procedure. The summary suspension procedure shall not prevent faculty members or college officials from taking reasonable summary action to maintain order if they have reason to believe that such action is necessary for the physical safety and well-being of the student or the safety and protection of other students or of college property or where the student's conduct seriously disrupts the educational process. The faculty member or college official should immediately bring the matter to the attention of the vice-president of student services for appropriate disciplinary action.
(3) Procedures of summary suspension hearing.
(a) The summary suspension hearing shall be considered an informal hearing. The hearing must be conducted as soon as possible and the vice-president of student services will preside over the meeting.
(b) The vice-president of student services shall, at a summary suspension proceeding, determine whether there is probable cause to believe that continued suspension is necessary and/or whether some other disciplinary action is appropriate.
(4) Decision by the vice-president of student services. The vice-president of student services may continue to enforce the suspension of the student from the college and may impose any other disciplinary action that is appropriate if the vice-president finds probable cause to believe that:
(a) The student against whom specific violations are alleged has actually committed one or more such violations; and
(b) Summary suspension of the student is necessary for the safety of the student, other students or persons on college facilities, the educational process of the institution, or to restore order to the campus; and
(c) The violation or violations constitute grounds for disciplinary action.
The vice-president of student services is authorized to enforce the suspension in the event the student has been served according to the notice requirement and fails to appear at the time designated for the summary suspension proceeding.
(a) An administrator appointed by the president of the college or a designee;
(b) Two members of the faculty, appointed by the college president or a designee;
(c) Two representatives from the student council, appointed by the college president or a designee;
(d) A counselor appointed by the college president or a designee)) one administrator, two members of the faculty, two representatives from the student council, and one counselor.
(2) None of the above-named persons shall sit on any case in which he or she is a complainant or witness, in which he or she has a direct or personal interest, or in which he or she has acted previously in an advisory or official capacity. Decisions in this regard, including the selection of alternates, shall be made by the college president or a designee. The disciplinary committee chairperson will be elected by the members of the disciplinary committee.
The committee may decide that the student
involved:)) After conducting its investigation, the
disciplinary committee will recommend to the proper authority
that the student in question:
(a) Be given a disciplinary warning; or
(b) Be given a reprimand; or
(c) Be placed on disciplinary probation; or
(d) Be placed on deferred suspension; or
(e) Be given a suspension; or
(e))) (f) Be expelled; or
(f))) (g) Be exonerated with all proceedings terminated
and with no sanctions imposed; and/or
(g))) (h) Be disqualified from participation in any
(( school-sponsored)) college-sponsored activities.
[Statutory Authority: RCW 28B.10.140, 42.30.075 and chapter 34.05 RCW. 93-05-018, § 495B-120-170, filed 2/10/93, effective 3/13/93.]
(2) The student shall be given notice of the date, time and place of the hearing, the charges, a list of witnesses who will appear, and a description of any documentary or other physical evidence that will be presented at the hearing. This notice shall be given to the student in writing and shall be provided in sufficient time to permit him to prepare a defense. The notice may be amended at any time prior to the hearing, but if such amendment is prejudicial to the student's case, the hearing shall be rescheduled to a later date if so requested in writing by the student.
(3) The student or his or her representative shall be entitled to hear and examine the evidence against him or her and be informed of the identity of its sources; and shall be entitled to present evidence in his or her own behalf and question witnesses as to factual matters. The rules of evidence need not be applied at this hearing. The student shall have all authority which is possessed by the college to obtain information or to request the presence of witnesses or the production of other evidence relevant to the issues at the hearing.
(4) Only those matters presented at the hearing, in the presence of the student involved, will be considered in determining whether the student is guilty of the misconduct charged but the student's past record of conduct may be taken into account in formulating the committee's recommendation for disciplinary action.
(5) The student may be represented by counsel and/or accompanied by an advisor of his choice.
(6) Hearings conducted by the committee may be held in closed session at the discretion of the committee, the only exception being when the student involved invites particular persons or requests an open hearing. If at any time during the conduct of the hearing invited persons are disruptive of the proceedings, the chairperson of the committee may exclude such persons from the hearing room.
(7) A majority of the committee shall set the time, place and available seating capacity for a hearing.
(8) All proceedings of the committee will be conducted with reasonable dispatch and terminated as soon as fairness to all parties involved permits.
(9) An adequate summary of the proceedings will be kept. As a minimum, such summary would include a tape recording of testimony. Such record will be available for inspection and copying in the office of student services during regular business hours.
(10) The student will be provided with a copy of the findings of fact and the conclusions of the committee. The student will also be advised of his or her right to present, within ten calendar days, a written statement of appeal to the president of the college before action is taken on the decision of the committee. In the case of an unmarried student under eighteen years of age, written notice of any action involving dismissal or disciplinary probation is sent to the parents or guardian of the student.
(11) The committee chairman shall establish general rules of procedures for conducting hearings consistent with these procedural guidelines.
(12) The president of the college or a designated representative, after reviewing the case, including the report of the committee and any statement filed by the student, shall either indicate his approval of the conclusions of the committee by sustaining its decision, shall give directions as to what other disciplinary action shall be taken by modifying its decision, or shall nullify previous sanctions imposed by reversing its decision. He or she shall then notify the official who initiated the proceedings, the student and the committee chairperson.)) Any disciplinary action taken resulting from the student disciplinary committee's recommendations as described in WAC 495B-120-170 may be appealed following the process outlined below.
(1) The student may file an appeal using the appropriate forms. (An appointment must be made with the vice-president of student services or designee to obtain the necessary form and information.)
(2) Appeals must be filed with the vice-president of student services or a designee.
(3) Appeals must be filed within ten calendar days of the college giving notice of the disciplinary action. The date of notification shall be deemed to be the date the notice is mailed by the college to the student.
(4) The vice-president of student services or a designee will monitor the appeal process.
(5) The student will receive acknowledgment of the filing of a formal appeal. The student may withdraw the appeal at any point during the formal procedure. The vice-president of student services or a designee will notify all parties involved.
(6) An appeal committee will be appointed annually by the college president and will consist of five individuals representing the various college constituencies. The committee will be made up of one administrator, two faculty members, and two support staff members. The complainant may request student representation on the committee. If requested, the president may select two students to substitute for a like number of existing members of the committee. Members of the committee will remove themselves from the process if they deem themselves biased or personally interested in the outcome of the appeal.
(7) The committee will review the appeal and all other documentation related to the incident and the resulting discipline. They may request further investigation if facts warrant the need to do so. The vice-president of student services or a designee will serve as the investigating officer.
(8) If an investigation is ordered, the investigating officer will:
(a) Meet with the student and the staff member(s) who initiated the discipline;
(b) Examine documentation and interview witnesses;
(c) Consult with the appropriate vice-president or equivalent unit head and/or other appropriate administrator; and
(d) Prepare a written investigative report.
(9) After a full review, the committee's decision will be limited to one of the following statements:
(a) "Based on the evidence presented to us, we find probable cause for believing that an improper or unfair disciplinary decision or act has been committed"; or
(b) "Based on the evidence presented, we find no probable cause for believing that an improper or unfair disciplinary decision or act has been committed."
The committee will make its report in writing to the vice-president of student services or a designee. The deliberations of the committee will not be disclosed to anyone except the vice-president of student services or a designee who will hold them confidential.
(10) If no probable cause is found, the matter will be considered concluded. However, the student may submit a written appeal to the president within ten calendar days from the date the decision is made. The appeal must specify in detail what findings, recommendations, or other aspects of the decision were not acceptable. The appeal should also include what corrective action the student desires after consideration of the appeal by the president. The president may uphold the decision of the committee, and at that point no further appeals within the college will be considered. Or, the president may instruct the committee to go forward with an appeal hearing.
(11) If probable cause is found, a hearing will be held.
(a) The committee will select a chair. The chair of the committee will establish a date for the hearing. A notice establishing the date, time, and place of the hearing will be provided to all involved parties.
(b) The hearing will be held within thirty calendar days from the time of the hearing notice. The date of notification shall be deemed to be the date the notice is mailed by the college to the student.
(c) The student will have the privilege to challenge one member of the committee without cause (stated reason). Unlimited challenges may be issued if it is felt that a member of the committee is biased. In the case of a challenge for bias, a majority of the committee members must be satisfied that a challenged member cannot hear the case impartially before the member can be disqualified. In the case of removal of a member through the challenge process, the president will restore the committee to full membership.
(d) The hearing will be conducted as expeditiously as possible and on successive days, if possible.
(e) The student and any others the committee deems necessary to the proceedings will make themselves available to appear at the proceeding unless the individual can verify to the committee that their absence is unavoidable.
(f) The student will be permitted to have with him/her a party of his/her own choosing to act as advisor and counsel. The hearing may be monitored by the assistant attorney general assigned to the college.
(g) The hearing will be closed to all except those persons directly involved in the case as determined by the committee. Statements, testimony, and all other evidence given at the hearing will be confidential and will not be released to anyone and may be used by the committee only for the purpose of making its findings and recommendations to the president.
(h) The chair of the committee will convene and regulate the proceeding. The student, identified staff, and the members of the hearing panel must be present during the proceeding unless excused by the chair for good cause. Repeated failure, without reasonable explanation, of either the student or identified staff to appear will be grounds for defaulting that party's case. The student will have the burden of presenting the case and staff will have the burden of challenging the evidence presented.
(i) All parties will have the opportunity to present evidence, respond to evidence presented, and examine and cross examine witnesses.
(ii) The hearing committee will be empowered to examine witnesses and receive evidence; exclude any person(s) felt to be unreasonably disruptive of the proceedings; hold conferences for the settlement of the issues involved; make decisions or proposals for decisions; and take any other actions authorized by the rule consistent with this procedure.
(iii) No individual will be compelled to divulge information in any form that he/she could not be compelled to divulge in or in connection with court proceedings.
(i) Any legal opinion or interpretation given to the committee by the parties may be shared with all parties to the case.
(j) The committee will file its findings and recommendations with the president, the vice-president of student services, the student, and involved staff after the conclusion of the hearing. If the findings and recommendations of the committee are acceptable to the student, the president may direct implementation of the recommendations.
(12) If the student objects to the findings and recommendations and wishes to appeal, a written appeal may be submitted to the president within ten calendar days from the date the finding is issued. The appeal must specify in detail the findings, recommendations, or other aspects of the report or decision that are not acceptable. The appeal should also include what corrective action the student desires after consideration of the appeal by the president.
(13) After considering an appeal, the president will issue a written decision to the parties involved. The decision of the president will be final and no further appeals within the college will be considered.
[Statutory Authority: RCW 28B.10.140, 42.30.075 and chapter 34.05 RCW. 93-05-018, § 495B-120-180, filed 2/10/93, effective 3/13/93.]
(1) Disciplinary action by a faculty member or other college staff member may be appealed to and, if appealed, shall be reviewed by, the dean of student services, or in his or her absence, the vice-president for instruction.
(2) Disciplinary action by the appropriate disciplinary official may be appealed to and, if appealed, shall be reviewed by the student disciplinary committee.
(3) Disciplinary action by the student disciplinary committee may be appealed to and, if appealed, shall be reviewed by the college president or a designee.
(4) Disciplinary action by the president or designee shall either indicate approval of the conclusions by sustaining the decision or shall give directions as to what other disciplinary action shall be taken by modifying the decision, or shall nullify previous sanctions imposed by reversing its decision. The decision of the president or his or her designee shall be final.)) Records of all disciplinary cases shall be kept by the disciplinary official taking or initiating the action. Except in proceedings where the student is exonerated, all documentary or other physical evidence produced or considered in disciplinary proceedings and all recorded testimony shall be preserved, insofar as is reasonably possible, for five years. No other records of proceedings wherein the student is exonerated, other than the fact of exoneration, shall be maintained in the student's file or other college repository after the date of the student's graduation or not more than five years.
[Statutory Authority: RCW 28B.10.140, 42.30.075 and chapter 34.05 RCW. 93-05-018, § 495B-120-190, filed 2/10/93, effective 3/13/93.]
The following section of the Washington Administrative Code is repealed:
|WAC 495B-120-200||Reporting, recording and maintaining records.|