Effective Date of Rule: Thirty-one days after filing.
Purpose: The public disclosure commission implements the campaign finance and disclosure laws in chapter 42.17A RCW. Under RCW 42.17A.495, no employer or other person or entity responsible for the disbursement of funds in payment of wages or salaries may withhold or divert a portion of an employee's wages or salaries for contributions to political committees or for use as political contributions except upon the written request of the employee. The law requires the commission to develop a form for individuals who authorize a withholding of their salaries or wages for the purpose of making such a campaign contribution. The form is described in WAC 390-17-100. The form, and the information in any other authorization form, requires a written authorization, including a "signature" by the individual authorizing the deduction.
The amendments address the information necessary for an individual to make an electronic authorization for the withholding, including what satisfies the "signature" requirement in an electronic context. The amendments explain statutory requirements for public inspection and recordkeeping. The amendments make other changes to provide clarity.
Citation of Existing Rules Affected by this Order: Amending WAC 390-17-100.
Statutory Authority for Adoption: RCW 42.17A.110, 42.17A.495.
Adopted under notice filed as WSR 13-09-006 on April 5, 2013.
Number of Sections Adopted in Order to Comply with Federal Statute: New 0, Amended 0, Repealed 0; Federal Rules or Standards: New 0, Amended 0, Repealed 0; or Recently Enacted State Statutes: New 0, Amended 0, Repealed 0.
Number of Sections Adopted at Request of a Nongovernmental Entity: New 0, Amended 0, Repealed 0.
Number of Sections Adopted on the Agency's Own Initiative: New 0, Amended 1, Repealed 0.
Number of Sections Adopted in Order to Clarify, Streamline, or Reform Agency Procedures: New 0, Amended 0, Repealed 0.
Number of Sections Adopted Using Negotiated Rule Making: New 0, Amended 0, Repealed 0; Pilot Rule Making: New 0, Amended 0, Repealed 0; or Other Alternative Rule Making: New 0, Amended 0, Repealed 0.
Date Adopted: May 22, 2013.
AMENDATORY SECTION(Amending WSR 12-03-002, filed 1/4/12, effective 2/4/12)
WAC 390-17-100 Contribution withholding authorizations. (1) Each employer or other person who withholds or otherwise diverts a portion of wages or salary of a Washington resident or a nonresident whose primary place of work is in the state of Washington((
.)) shall have on file the individual's written
authorization before withholding or diverting the individual's
wages or salary for:
For)) The purpose of making one or more
contributions to any political committee required to report
pursuant to RCW 42.17A.205, 42.17A.215, 42.17A.225, 42.17A.235
or 42.17A.240; or
For)) Use, specifically designated by the
contributing employee, for political contributions to
candidates for state or local office (( is required for (a) and
(b) of this subsection to have on file the written
authorization of the individual subject to the payroll
withholding or diversion of wages)).
(2) Forms used for payroll deduction may either conform to the suggested format below or be in a different format including an electronic format if it provides the following information:
(a) The name of the individual authorizing the withholding or diversion;
(b) The name of the individual's employer;
(c) The name of each political committee or candidate for which contributions are to be withheld;
(d) If more than one political committee or candidate is specified, the total dollar amount per pay period (or per week, month or year) to be withheld for each committee or candidate;
(e) A statement specifying that the authorization may be revoked at any time and such revocation shall be in writing;
(f) A statement that reads: "No employer or labor organization may discriminate against an officer or employee in the terms or conditions of employment for (i) the failure to contribute to, (ii) the failure in any way to support or oppose, or (iii) in any way supporting or opposing a candidate, ballot proposition, political party, or political committee"; or a statement that informs the employee of the prohibition against employer and labor organization discrimination described in RCW 42.17A.495;
(g) The individual's signature or other reliable and secure verification that the individual is authorizing the withholding or diversion; and
(h) The date on which the form was completed.
(3) Forms used for payroll deduction may have information
in addition to that listed ((
above)) in subsection (2) of this
section. A form that satisfies subsection (2) of this section
constitutes the written authorization of the individual
authorizing the withholding or diversion.
(4) Employers and other persons who withhold or divert wages or salaries must:
(a) Maintain the completed forms, with the individual's signature or verification, for as long as the withholding or diversion continues;
(b) Keep the forms and other documents described in RCW 42.17A.495(4) open for public inspection for three years after the last disbursement of wages or salaries; and
(c) Provide the forms and other documents described in
RCW 42.17A.495(4) to the commission upon request.
[Statutory Authority: RCW 42.17A.110. 12-03-002, § 390-17-100, filed 1/4/12, effective 2/4/12. Statutory Authority: RCW 42.17.370. 03-08-052, § 390-17-100, filed 3/28/03, effective 4/28/03; 93-16-064, § 390-17-100, filed 7/30/93, effective 8/30/93.]