WSR 13-24-015
[Filed November 21, 2013, 2:41 p.m.]
Original Notice.
Preproposal statement of inquiry was filed as WSR 13-01-039.
Title of Rule and Other Identifying Information: WAC 516-26-040 Right to copy education records.
Hearing Location(s): Western Washington University, Board Room, Old Main 340, 516 High Street, Bellingham, WA 98225, on January 22, 2014, at 3:30 p.m.
Date of Intended Adoption: February 7, 2014.
Submit Written Comments to: Suzanne Baker, Rules Coordinator, 516 High Street, Old Main 330F, Bellingham, WA 98225-9015, e-mail, fax (360) 650-6197 by January 22, 2014.
Assistance for Persons with Disabilities: Contact Suzanne Baker by January 21, 2014, (360) 650-3117.
Purpose of the Proposal and Its Anticipated Effects, Including Any Changes in Existing Rules: Amendments are needed to WAC 516-26-040 Right to copy education records, to clarify that the university may refuse to provide copies of education records, including transcripts, in certain circumstances, including when a student has outstanding financial obligations to the university, securing the integrity of exams, and when disciplinary action is pending. Other housekeeping items as necessary.
Statutory Authority for Adoption: RCW 28B.35.120(12).
Statute Being Implemented: 20 U.S.C. 1232g.
Rule is necessary because of federal law, 20 U.S.C. 1232g.
Name of Proponent: Western Washington University, governmental.
Name of Agency Personnel Responsible for Drafting: Marcia Merth, Student Records Coordinator, 516 High Street, Bellingham, WA, (360) 650-3427; Implementation: David Brunnemer, Registrar, 516 High Street, Bellingham, WA, (360) 650-7732; and Enforcement: Eileen Coughlin, Vice-president for Enrollment and Student Services, 516 High Street, Bellingham, WA, (360) 650-2834.
No small business economic impact statement has been prepared under chapter 19.85 RCW. WAC 516-26-040 does not impose a disproportionate impact on small businesses.
A cost-benefit analysis is not required under RCW 34.05.328. The amendment to WAC 516-26-040 is not considered significant legislative rule by Western Washington University.
November 21, 2013
Suzanne M. Baker
Rules Coordinator
AMENDATORY SECTION (Amending WSR 94-17-059, filed 8/12/94, effective 9/12/94)
WAC 516-26-040 Right to copy education records.
(1) The records coordinator shall, at the request of a student, provide the student with copies of the student's education records. The fees for providing such copies shall not exceed the actual copying cost to the university ((of providing the copies)). Official transcripts may be ordered from the registrar's office. Transcript ordering methods and fees may be found on the registrar's web site at:
(2) The records coordinator will not provide official copies of transcripts from other educational institutions, such as high school or other college and university transcripts((, will not be provided to students by the university)).
(3) The university may refuse to provide copies of education records, including transcripts, in the following circumstances:
(a) If the record is a secure exam as determined by the department that maintains the exam, so that the integrity of such exam is protected;
(b) If the student has outstanding debts or other financial obligations owed to the university, so that the university may facilitate collection of such debts; and
(c) If disciplinary action is pending or sanctions are not completed.