WSR 17-23-020
PERMANENT RULES
SEATTLE COLLEGES
[Filed November 6, 2017, 12:47 p.m., effective December 7, 2017]
Effective Date of Rule: Thirty-one days after filing.
Purpose: Adopt new WAC setting forth protocol and guidelines on refund policies.
Citation of Rules Affected by this Order: New 7 [WAC 132F-605-005, 132F-605-010, 132F-605-020, 132F-605-030, 132F-605-040, 132F-605-050, and 132F-605-070].
Statutory Authority for Adoption: RCW 28B.50.140(13).
Adopted under notice filed as WSR 17-12-110 on June 7, 2017.
Changes Other than Editing from Proposed to Adopted Version: Clarification of "fee" in WAC 132F-605-005, second paragraph, changed to "administrative fee."
Number of Sections Adopted in Order to Comply with Federal Statute: New 0, Amended 0, Repealed 0; Federal Rules or Standards: New 7, Amended 0, Repealed 0; or Recently Enacted State Statutes: New 0, Amended 0, Repealed 0.
Number of Sections Adopted at the Request of a Nongovernmental Entity: New 0, Amended 0, Repealed 0.
Number of Sections Adopted on the Agency's own Initiative: New 7, Amended 0, Repealed 0.
Number of Sections Adopted in Order to Clarify, Streamline, or Reform Agency Procedures: New 0, Amended 0, Repealed 0.
Number of Sections Adopted using Negotiated Rule Making: New 0, Amended 0, Repealed 0; Pilot Rule Making: New 0, Amended 0, Repealed 0; or Other Alternative Rule Making: New 0, Amended 0, Repealed 0.
Date Adopted: November 6, 2017.
Shouan Pan
Chancellor
Chapter  132F-605  WAC
REFUND OF TUITION AND OTHER FEES
NEW SECTION
WAC 132F-605-005 Refunds.
Tuition and fees (except those which are nonrefundable) will be refunded if complete or partial withdrawal from classes is accomplished within the first twenty calendar days of the regular college quarter following the beginning day of the quarter.
Refunds, except for self-support programs, e.g., continuing education, intensive English courses, will be made in accordance with the schedule below, subject to an administrative fee. In those instances where the fee subject to refund is less than the administrative fee, the minimum forfeiture will be reduced to that amount. No charge is made for dropping classes when no refund is involved. At least two weeks must elapse between payment and refund of fees.
International students who attend a college within the Seattle College District on an International Student Visa and make advance payments must be enrolled at the college in the quarter for which they are requesting a refund and must provide documentation establishing extenuating circumstances, such as visa denial or medical reasons.
Refunds of financial aid recipients will be refunded to the appropriate financial aid account as required by federal and state regulations, including those students who are dismissed for disciplinary reasons.
NEW SECTION
WAC 132F-605-010 Refund scheduleGeneral.
Withdrawal resulting from classes being canceled by the district, one hundred percent.
Before the first day of the college quarter, one hundred percent.
During the first five instructional days of the college quarter (less administrative fee), one hundred percent.
From the sixth instructional day through the twentieth calendar day of the college quarter, fifty percent.
After the first twenty calendar days of the college quarter, zero percent.
NEW SECTION
WAC 132F-605-020 Refund scheduleIntensive English institute.
Withdrawal prior to first class, one hundred percent.
During the first five calendar days, eighty percent.
From the sixth through the fourteenth calendar day, fifty percent.
After the fourteenth calendar day, zero percent.
NEW SECTION
WAC 132F-605-030 Refund scheduleContinuing education.
Two business days prior to first day of class, one hundred percent, less administrative fee.
Within two business days of start of class/after class begins, zero percent.
NEW SECTION
WAC 132F-605-040 Dismissal for disciplinary reasons.
No refund will be given beyond the stated refund deadlines for a student who is dismissed or suspended from the district for disciplinary reasons.
NEW SECTION
WAC 132F-605-050 Classes not following regular college quarter calendar.
Refunds for summer quarter, or other short courses/programs that do not follow the regular college calendar, will be applied on a prorated basis to the specific class' shortened schedule.
NEW SECTION
WAC 132F-605-070 Parking fees.
Parking fees will be refunded only in the case of one hundred percent withdrawal from the college and surrender of the parking permit, in which case the fees will be refunded on the same basis as tuition.