WSR 19-24-085
[Filed December 3, 2019, 11:49 a.m.]
Original Notice.
Preproposal statement of inquiry was filed as WSR 17-16-135.
Title of Rule and Other Identifying Information: Amendments to chapter 296-05 WAC, Apprenticeship rules.
Hearing Location(s): On January 23, 2020, at 10:00 a.m., at the SCC Apprenticeship Center, Room 109, 2110 North Fancher Road, Spokane Valley, WA 99212, for directions; or on January 24, 2020, at 10:00 a.m., at the Tukwila L&I Office, Training Room, 12806 Gateway Drive South, Tukwila, WA 98168, for directions
Date of Intended Adoption: March 3, 2020.
Submit Written Comments to: Beverly Clark, P.O. Box 44400, Olympia, WA 98504-4400, email, fax 360-902-5292, by 5:00 p.m., on January 24, 2020.
Assistance for Persons with Disabilities: Contact Beverly Clark, phone 360-902-6272, fax 360-902-5292, email, by 5:00 p.m., on January 15, 2020.
Purpose of the Proposal and Its Anticipated Effects, Including Any Changes in Existing Rules: The federal update to apprenticeship equal employment opportunity (EEO) guidelines, 29 C.F.R. 30, requires our state system to make updates to EEO guidelines in our rule.
The apprentice utilization requirements take full effect January 1, 2020. EHB 1849 (chapter 244, Laws of 2018) assigns the duty of verifying compliance to the supervisor of apprenticeship and requires the department to adopt rules to implement this process.
In addition, key language was inadvertently omitted during the 2019 revision that needs clarification or to be placed back into the rule to be consistent with current agency practice or interpretation of law.
Reasons Supporting Proposal: The apprenticeship program worked with the Washington state apprenticeship and training council (WSATC), with representation from business, labor, and the public, regarding employer compliance with apprenticeship rules. WSATC has endorsed the proposed changes.
Statutory Authority for Adoption: Chapter 49.04 RCW.
Statute Being Implemented: Chapter 49.04 RCW.
Rule is not necessitated by federal law, federal or state court decision.
Agency Comments or Recommendations, if any, as to Statutory Language, Implementation, Enforcement, and Fiscal Matters: None.
Name of Proponent: Department of labor and industries, governmental.
Name of Agency Personnel Responsible for Drafting, Implementation, and Enforcement: Jody Robbins, Tumwater, Washington, 360-902-5321.
A school district fiscal impact statement is not required under RCW 28A.305.135.
A cost-benefit analysis is not required under RCW 34.05.328. A cost-benefit analysis is required in accordance with RCW 34.05.328 (5)(b)(iii), rules adopting or incorporating by reference without material change federal regulations, 34.05.328 (5)(b)(v), rules consistent with state statute, and 34.05.328 (5)(v)(iv), rules that correct or clarify language of a rule without changing its effect.
This rule proposal, or portions of the proposal, is exempt from requirements of the Regulatory Fairness Act because the proposal:
Is exempt under RCW 19.85.061 because this rule making is being adopted solely to conform and/or comply with federal statute or regulations. Citation of the specific federal statute or regulation and description of the consequences to the state if the rule is not adopted: Portions of the proposed rule are being adopted to conform to 29 C.F.R. Part 30. Failure to conform with may result in derecognition of Washington's authority to certify apprenticeship programs for federal purposes.
Is exempt under RCW 19.85.025(3) as the rules only correct typographical errors, make address or name changes, or clarify language of a rule without changing its effect; and rule content is explicitly and specifically dictated by statute.
December 3, 2019
Joel Sacks
AMENDATORY SECTION(Amending WSR 18-17-149, filed 8/21/18, effective 10/10/18)
WAC 296-05-003Definitions.
The following definitions apply to this chapter:
Adjudicative proceeding: A proceeding before the WSATC in which an opportunity for a hearing before the WSATC is authorized by chapter 49.04 RCW or these rules before or after the entry of an order by the WSATC.
Apprentice: A worker at least sixteen years of age employed to learn an apprenticeable occupation and registered with a sponsor in an approved apprenticeship program under chapter 49.04 RCW and these rules. Building and construction trade occupations require an apprentice to be at least seventeen years of age to register with a sponsor in an approved apprenticeship.
Apprenticeable occupation: A specified occupation which must:
(a) Involve skills customarily learned in a practical way through a structured, systematic program of on-the-job supervised learning;
(b) Be clearly identified and commonly recognized throughout an industry;
(c) Involve the progressive attainment of manual, mechanical, or technical skills and knowledge which, in accordance with the industry standard for the occupation, would require the completion of at least two thousand hours of on-the-job learning to attain;
(d) Require a minimum of one hundred forty-four hours of related instruction per program year to supplement on-the-job work experience;
(e) Involve sufficient skill to establish career sustaining employment;
(f) Not be part of an occupation previously recognized by the registering agency as apprenticeable.
Apprenticeship agreement: A written agreement between an apprentice and either the apprentice's program sponsor, or an apprenticeship committee acting as agent for the program sponsor(s), which contains the terms and conditions of the employment, training and education of the apprentice.
Apprenticeship cohort: The group of individual apprentices registered to a specific program during a one year time frame, not including those whose agreements have been canceled during the initial probationary period.
Apprenticeship committee: A quasi-public entity approved by the WSATC to administer and perform apprenticeship and training services.
Apprenticeship program: A plan for administering an apprenticeship agreement containing all terms and conditions for the qualification, recruitment, selection, employment, and training of apprentices. Apprenticeship programs must include apprenticeship agreements.
Apprenticeship section: The division of the department of labor and industries administering registered apprenticeships for state and federal purposes.
Cancellation: The termination of registration or cancellation of approval for an apprenticeship program at the request of the supervisor or sponsor, or the termination of registration or approval of an apprenticeship agreement at the request of the apprentice, supervisor, or sponsor.
Certificate of completion: A record of the successful completion of a term of apprenticeship issued by the department on behalf of the WSATC. To be eligible for a certificate of completion, an apprentice must have been registered with the department and an active participant of a committee's program for at least six months and have successfully completed their apprenticeship.
Certification: Written approval from the WSATC that:
(a) A set of apprenticeship standards established by an apprenticeship program sponsor substantially complies with standards established by the WSATC; and
(b) An individual is eligible for probationary employment as a registered apprentice as part of an apprenticeship program.
C.F.R.: Code of Federal Regulations.
Competent instructor: An instructor providing related supplemental instruction who has demonstrated satisfactory performance in the occupation for a minimum of three years beyond the customary learning period for that occupation and who:
(a) Meets the requirements of the state board for community and technical colleges for a vocational-technical instructor; or
(b) Is recognized within an industry as having expertise in a specific occupation and is a subject matter expert; and
(c) Has training in teaching techniques and adult learning styles. The training may be acquired before, or within one year after, the competent instructor begins to provide related supplemental instruction.
Competitor: An apprenticeship program providing training in the same or similar occupation as one already existing in a certain geographic area. To determine whether a program provides training in the same or similar occupation, the WSATC may consider:
(a) Approved apprenticeship standards;
(b) Collective bargaining agreements;
(c) Dictionaries of occupational titles;
(d) Experts from organized labor, licensed contractors, and contractors' associations;
(e) Recognized labor and management industry practice;
(f) Scope of work descriptions issued by the department.
Completion rate: The percentage of an apprenticeship cohort receiving a certificate of completion within one year of the projected completion date.
Department: Department of labor and industries.
Employer: Any person or organization with a valid Washington state unified business identifier (UBI) number employing an apprentice.
Federal purposes: Any federal contract, grant, agreement, or arrangement dealing with apprenticeship. Includes any federal financial or other assistance, benefit, contribution, privilege, allowance, exemption, preference, or right pertaining to apprenticeship. See e.g., 29 C.F.R. Part 29.2.
File: To send to:
Supervisor of Apprenticeship and Training
Department of Labor and Industries
Apprenticeship Section
Post Office Box 44530
Olympia, Washington 98504-4530
Or deliver to and receipt at:
Department of Labor and Industries
7273 Linderson Way S.E.
Tumwater, Washington 98501
Filing is complete upon deposit in the United States mail, properly addressed, postage prepaid, or personal service.
First full training cycle: A full training cycle begins with the registration of the first apprentice and continues for one calendar year regardless of completion, cancellation and/or suspension of the apprentice.
Individual agreement: A written agreement between an apprentice and/or trainee and either the apprentice's employer or an apprenticeship committee acting as agent for the employer.
Industry-wide standards: The current, acceptable practices, including technological advancements, being used in the different occupations.
Journey level: An individual having sufficient skills and knowledge of an occupation to be recognized by a state or federal registration agency and/or an industry as being fully qualified to perform the occupation. An individual can be fully qualified either through formal apprenticeship training or practical on-the-job work experience equal to or greater than the term of apprenticeship.
On-the-job training program: A program that is set up in the same manner as an apprenticeship program with any exceptions authorized by the WSATC and as further described in WAC 296-05-013.
Probationary period: A period of time during which the apprentice has not yet reached full status or is subject to corrective action.
(a) Initial probationary period: A period of time in relation to the full apprenticeship term, with full credit given for such period toward completion of apprenticeship, which cannot exceed twenty percent of the apprenticeship term, or one year from the date of registration, whichever is shorter. Apprentices within the initial probationary period may not file apprenticeship complaints with the program sponsor. Apprentices transferring from another program are not subject to additional initial probationary periods.
(b) Disciplinary probationary period: A period of time after the initial probationary period during which the apprentice's progress is not satisfactory. The program sponsor may withhold periodic wage advancements, suspend or cancel the apprenticeship agreement, or take further disciplinary action. Apprentices subject to a disciplinary probationary period may file complaints with the program sponsor.
Provisional registration: Initial one-year approval of a registered program meeting the required standards for registration. After one year, the provisional registration may be made permanent or continued as provisional through the first full training cycle, or rescinded following a compliance review.
RCW: Revised Code of Washington.
Registration: Both apprenticeship agreements and apprenticeship program standards are registered.
(a) Apprenticeship agreement registration: The acceptance and recording of an agreement by the apprenticeship section of the department of labor and industries as evidence of the apprentice's participation in a particular registered apprenticeship program.
(b) Apprenticeship program registration: The approval and recording of the program standards by the WSATC and the apprenticeship section as meeting the basic standards and requirements for such approval.
Registration agency: The apprenticeship section of the department of labor and industries responsible for registering apprenticeship programs and apprentices, providing technical assistance, and conducting reviews for compliance with chapter 49.04 RCW and these rules.
Related/supplemental instruction (RSI): An organized and systematic form of instruction designed to provide the apprentice with knowledge of the theoretical and technical subjects related to the apprentice's occupation. It may be provided in any form approved in advance by the WSATC. Apprentices must receive not less than one hundred forty-four hours of RSI per program year.
Secretary: The individual appointed by the director of the department according to RCW 49.04.030.
Sponsor: Any person, firm, association, committee, or organization operating as an apprenticeship and training program and in whose name the program is registered.
Standards: A written agreement containing specific provisions for operation and administration of the apprenticeship program and all terms and conditions for the qualifications, recruitment, selection, employment, and training of apprentices, as further defined in WAC 296-05-015.
Supervision: The necessary education, assistance, and control provided by a journey-level employee to an apprentice. Apprentices must be supervised by a journey-level worker on the same job site at least seventy-five percent of each working day, unless otherwise approved by the WSATC.
Supervisor: The individual appointed by the director of the department who acts as the secretary of the WSATC. When these rules create a duty of the supervisor or secretary of the WSATC, the supervisor may designate department of labor and industries' employees to assist in the performance of those duties subject to the supervisor's oversight and direction.
Trainee: An individual enrolled in an on-the-job training program, but who is not registered with a sponsor in an approved apprenticeship program under chapter 49.04 RCW and these rules.
Training agent: Employer of registered apprentices approved by the program sponsor to furnish on-the-job training. The training agent shall use only registered apprentices to perform work processes in accordance with approved program standards.
Training agreement: A written agreement between a training agent and a program sponsor containing the provisions of the apprenticeship program applicable to the training agent and the duties of the training agent in providing on-the-job training.
Transfer: A shift of apprenticeship registration from one sponsor to another with a written agreement between the apprentice and the affected apprenticeship committees or program sponsors.
WAC: Washington Administrative Code.
WSATC: Washington state apprenticeship and training council.
AMENDATORY SECTION(Amending WSR 18-17-149, filed 8/21/18, effective 10/10/18)
WAC 296-05-011Apprenticeship and training programsApproval, registration, and objections.
(1) The WSATC approves and registers apprenticeship and training programs. At the regular quarterly meeting, the proposed committee and/or standards will be considered by the WSATC. The WSATC will approve provided the sponsor accepts changes recommended by the WSATC, or disapprove.
At the regular quarterly meeting, the WSATC will allow changes to correct clerical errors. The addition of standard language will be allowed if authorized representatives of the sponsor are present and authorized to accept changes. At the regular quarterly meeting, the WSATC will not accept changes to the format, language, or provisions of the submitted program standards which are not reasonably consistent with previously approved program standards.
(a) Approval: The WSATC may approve an apprenticeship program when:
(i) If applicable, an apprenticeship and training committee is organized consistent with WAC 296-05-009;
(ii) Standards are proposed by the committee consistent with WAC 296-05-015;
(iii) Standards are presented to the WSATC consistent with WAC 296-05-008;
(b) The WSATC approves the following types of apprenticeship and training programs:
(i) Group joint: Sponsored by both a group of employers and a labor organization with an equal number of representatives from workers and management on the apprenticeship and training committee.
(ii) Individual joint: Sponsored by an individual employer and a labor organization with an equal number of representatives from workers and management on the apprenticeship and training committee.
(iii) Group nonjoint: A program sponsored only by an employer association and administered only by the employer association.
(iv) Individual nonjoint: A program sponsored and administered by an individual employer with no labor organization.
(v) Group waiver: A program sponsored by an employer association and a labor organization but one group waives participation in administering the program.
(vi) Individual waiver: A program sponsored by an individual person or plant and a labor organization, but one party waives participation in administering the program.
(vii) Plant: A program sponsored by the owner of a plant or plants at a particular location or locations. Plant programs are administered in accordance with chapter 49.04 RCW and these rules.
(c) Registration: If a program is approved, it is registered with the WSATC. An initial registration is provisional and lasts one year.
(i) If a program is not approved, the department will inform the sponsor in writing and explain the reasons for denying approval.
(ii) If a program is not initially approved, the WSATC may ask a sponsor to modify the program. The program may be approved with modifications.
(d) Waiver: A party may seek to waive labor union participation in administering a program when apprentices will be union members.
(i) If a program includes labor union participation, the program sponsor must obtain a written statement, known as a "no objection" statement, from the union in support of the program.
(ii) When a labor union chooses not to participate in administering the program, the employer or employers' association must furnish copies of the registration application and the proposed program standards to the union serving as the collective bargaining agent of the employees to be trained. Before taking a final action on the application, the supervisor must give the union forty-five calendar days to respond before final action is taken on the registration.
(iii) If the union fails to comment within forty-five days, it will have waived its right to participate in the program and the supervisor will grant the waiver.
(e) Nonjoint and waiver committees - Additional requirements.
(i) The WSATC shall only recognize nonjoint and waiver standards for a specific occupation or directly related occupations.
(ii) When multiple related occupations are approved on a single standard, each occupation shall be considered as an individual standard.
(iii) Unrelated occupations shall be submitted under separate standards.
(f) Related/supplemental instruction: The WSATC may approve apprentice related/supplemental instruction for apprenticeable occupations based on recommendations from the state board for community and technical colleges. Program sponsors may allow credit for previously completed related/supplemental instruction under WAC 296-05-015(11).
(2) Objections: If a competitor objects to the proposed standards, proposed amendments to existing standards, or initial committee, the competitor must:
(a) Provide timely and specific objections in writing to the apprenticeship supervisor twenty calendar days prior to the next regular quarterly WSATC meeting on a form provided by the department;
(b) Upon receipt of a competitor's objections, the apprenticeship supervisor notifies the program sponsor within two business days and forwards the matter to the WSATC.
(c) The WSATC may adjudicate the matter itself or refer the matter to the office of administrative hearings for initial adjudication:
(i) If the WSATC decides to adjudicate all or part of the objections to the apprenticeship program standards, a hearing on the objections shall take place at the regular quarterly WSATC meeting or at a special WSATC meeting convened for purposes of hearing the objections. The department shall notify the competitor making the objections and the program sponsor that the objection is on the agenda for consideration and shall give its recommendation ten calendar days prior to the WSATC meeting.
(ii) If the WSATC decides to refer all or part of the objections to the office of administrative hearings, the WSATC shall identify the specific matters on which the WSATC is requesting the office of administrative hearings provide findings and conclusions for the initial order.
(d) The department may attempt to facilitate a resolution to any objections during the process identified in this section.
(3) Reciprocity: The WSATC may recognize out-of-state apprenticeship programs when:
(a) The program complies with federal requirements; or
(b) The program is recognized by a recognized state apprenticeship agency; and
(c) The program sponsor agrees to comply with Washington wage and hour laws; and
(d) The program sponsor presents reasonably consistent standards of apprenticeship and asks for recognition from the WSATC.
The WSATC may revoke reciprocity agreements at any time.
WAC 296-05-217Apprentice utilization requirements (AUR) verification on public works projects.
The supervisor will verify compliance of apprentice utilization requirements on public works projects as required by RCW 49.04.035.
(1) The apprentice utilization requirement on public works is established in accordance with RCW 39.04.320.
(2) The supervisor must verify compliance in the following manner:
(a) The prevailing wage intents and affidavits system will be the primary method used to verify compliance, however, the supervisor may use any appropriate reporting system or method.
(b) The supervisor may coordinate with any appropriate agency or organization to assist in verification of apprentice labor hours.
(c) The supervisor will compile a compliance report by awarding agencies, contractors, and subcontractors.
(3) Compliance reports on completed projects will be made available to the WSATC each quarter and must be used to determine compliance for the purposes of RCW 39.04.350 and 39.12.055.
(4) The WSATC shall accept or reject the report.
AMENDATORY SECTION(Amending WSR 01-22-055, filed 10/31/01, effective 1/17/02)
WAC 296-05-403Definitions ((for Part D)).
The following definitions are to be used with this part.
Underutilization: Enrolling minorities and women in a ratio not proportionate to the participation of minorities and women that is representative of the geographical region served.
Women or female:((As used in Part D of this chapter))Refers to minority women and nonminority women.
See 29 C.F.R. 30.2 (December 2016) for definitions of the following:
• Direct threat;
• Disability;
• Genetic information;
• Major life activities;
• Physical or mental impairment;
• Reasonable accommodation;
• Undue hardship.
AMENDATORY SECTION(Amending WSR 01-22-055, filed 10/31/01, effective 1/17/02)
WAC 296-05-405Exceptions to the requirement for adopting an affirmative action plan and a selection procedure.
(1) A sponsor is not required to adopt an affirmative action plan or a selection procedure if:
(a) It has fewer than five apprentices; or
(b) The program is determined by the WSATC to be in compliance with an approved equal employment opportunity program. An approved program is one which:
(i) Provides for selection of apprentices;
(ii) Provides for affirmative action in apprenticeship;
(iii) Includes goals and timetables for participation of minorities and women in the labor force in apprenticeship which meet or exceed the requirements of WAC 296-05-415; and
(iv) Meets the requirements of the following laws:
• Title VII of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000, et seq.);
• The regulations implementing 42 U.S.C. 2000, et seq.;
• Executive Order 11246 as amended; and
• The regulations (41 C.F.R. Part 60) implementing Executive Order 11246.
• Title I of the Americans with Disabilities Act (ADA);
• 42 U.S.C. 12112 and 12113, as amended;
• Regulation promulgated by the Equal Employment Opportunity Commission (EEOC) (29 C.F.R. Part 1630); and
• The Genetic Information Nondiscrimination Act (GINA), 29 U.S.C. 2000ff et seq.
(2) A program sponsor must submit satisfactory evidence of its qualification for the exception to the WSATC. If the program sponsor designed the apprenticeship program or the equal opportunity program to circumvent the requirements of these rules, the program will not qualify for an exception.
AMENDATORY SECTION(Amending WSR 11-11-002, filed 5/4/11, effective 7/25/11)
WAC 296-05-407Apprenticeship program sponsor's obligations.
(1) A sponsor of an approved apprenticeship program must:
(a) Promote equal opportunity in its apprenticeship program; and
(b) Recruit, select, employ and train apprentices without discrimination based on race, sex, color, religion, national origin, age, disability or as otherwise specified by law.
(2) A sponsor of an approved apprenticeship program with five or more apprentices must uniformly apply all rules related to apprentices. Such rules include, but are not limited to:
• Equality of wages;
• Periodic advancement;
• Promotion;
• Assignment of work;
• Job performance;
• Rotation among all work processes for the occupation;
• Imposition of penalties or other disciplinary action; and
• All other aspects of the apprenticeship program administered by the program sponsors.
(3) Adopt and implement an equal employment opportunity plan and selection procedure as required by chapter 49.04 RCW, 29 C.F.R. Part 30, and these rules unless the approved apprenticeship program qualifies for an exception (see WAC 296-05-405).
(4) Anti-harassment training must be provided to all individuals connected with the administration or operation of the apprenticeship program to include apprentices and journey level workers who work with apprentices.
(a) The training session must be in-person or interactive online training;
(b) The training must include communication of the following at a minimum:
(i) Harassing conduct will not be tolerated;
(ii) The definition of harassment and the types of conduct that constitute unlawful harassment; and
(iii) The right to file a harassment complaint and how to do so.
(c) Orientation and periodic information sessions must be conducted to inform and remind all such individuals of the sponsor's equal employment policy and to provide the anti-harassment training.
AMENDATORY SECTION(Amending WSR 11-11-002, filed 5/4/11, effective 7/25/11)
WAC 296-05-415Equal employment opportunity goals and timetables.
(1) An equal employment opportunity plan must include goals and timetables. The first step in deciding whether goals and timetables are necessary is the completion of an analysis of the sponsor's program to determine whether there is an underutilization of minorities and/or women in the occupations represented by the program. This analysis must be:
(a) Conducted by the sponsor with technical assistance provided by the department;
(b) In writing; and
(c) Included in the sponsor's equal employment opportunity plan.
(2) If the sponsor's analysis demonstrates that minorities and females are underutilized in the program, the program has an enrollment deficiency that must be corrected. Enrollment goals and timetables to correct this deficiency must be established and they must be included in the sponsor's equal employment opportunity plan. (See WAC 296-05-433.)
(3) If the sponsor's analysis demonstrates that no enrollment deficiencies exist, enrollment goals and timetables are not required. However, where no goals and timetables are established, the equal employment opportunity plan must include a detailed explanation why no goals and timetables have been established.
(4) Utilization goals may not provide a sponsor with a justification to extend a preference to any individual, select an individual, or adversely affect an individual's status as an apprentice on the basis of that person's race, sex, or ethnicity.
AMENDATORY SECTION(Amending WSR 18-17-149, filed 8/21/18, effective 10/10/18)
WAC 296-05-443Complaint filing.
(1) Any apprentice or applicant for apprenticeship who believes they have been discriminated against may file a complaint. The basis of the complaint may be:
(a) Discrimination on the basis of race, sex (including pregnancy and gender identity), sexual orientation, color, religion, national origin, age, disability, genetic information, or as otherwise specified by law by a sponsor or a sponsor's program;
(b) The equal opportunity standards have not been followed; or
(c) The sponsor's equal employment opportunity plan does not comply with the requirements of this chapter.
(2) A complaint may be filed in person or through an authorized representative. The complainant may choose to file a complaint with the WSATC or with a private review panel as established in WAC 296-05-445.
(3) A complaint must be in writing and shall be signed by the complainant. The complaint must include the name, address, and telephone number of the person allegedly discriminated against, the program sponsor involved, and a brief description of the circumstances leading to the complaint.
(4) The complaint must be filed not later than one hundred eighty calendar days from the date of the alleged discrimination or violation of the sponsor's equal employment opportunity plan or the rules of this chapter. If a complaint is initially filed with the private review panel and the complainant later wishes to refer the complaint to the WSATC, the referral must occur within one hundred eighty calendar days of the circumstances leading to the complaint or within thirty calendar days of the private review panel's final decision, whichever is later. ((If good cause is shown, the WSATC may extend these time periods.))
(5) Sponsors must provide written notice to applicants and apprentices of their right to file discrimination complaints. This notice must be included in the application materials and must also be displayed in a prominent public location where all apprentices will see the notice.
AMENDATORY SECTION(Amending WSR 11-11-002, filed 5/4/11, effective 7/25/11)
WAC 296-05-447Processing of complaints.
(1) All approved programs must establish procedures explaining the program's complaint review process. These procedures must comply with the requirements of this section. Each sponsor must give a copy of the complaint procedures to each apprenticeship applicant and to all enrolled apprentices.
(2) When the apprenticeship supervisor receives a complaint and the sponsor has a private review panel in place, the complaint must be referred to the panel unless the complainant chooses otherwise or unless the council concludes that the panel will not satisfactorily resolve the complaint.
(3) Once the complaint is referred to the private review panel, the panel has no more than thirty calendar days to resolve it. At the end of the period, the supervisor will obtain the reports from the complainant and the review body as to the disposition of the complaint. If the complaint has been satisfactorily resolved and there is no other indication of failure to apply equal opportunity standards, the case shall be closed and the parties formally notified.
(4) If the private review panel has not satisfactorily resolved the complaint within ninety calendar days, the WSATC may conduct a compliance review and take all necessary steps to resolve the complaint.
(5) If the review panel satisfactorily resolves the complaint but there is evidence that the equal opportunity practices of the sponsor's program are not in compliance with the requirements of this chapter, the council must conduct a compliance review and take all steps necessary to bring the program into compliance.
(6) When a private review panel does not exist, the WSATC may conduct a compliance review to determine the facts of the complaint and any other information necessary to resolve the dispute.
(7) If the WSATC believes that satisfactorily resolving a complaint requires a change in the time limits established in this section, it can modify the time constraints by adopting special processing procedures. However, special processing procedures must only be adopted when circumstances warrant them and only if they will not prejudice any person or party associated with the complaint.
(8) Equal employment opportunity complaints may be referred to the appropriate state or federal entity upon receipt.