WSR 20-12-047
[Filed May 28, 2020, 1:58 p.m.]
Original Notice.
Preproposal statement of inquiry was filed as WSR 20-03-158.
Title of Rule and Other Identifying Information: WAC 230-21-016 Costs of providing public records.
Hearing Location(s): On July 17, 2020, at 9:00 a.m., at Washington State Gambling Commission, 4565 7th Avenue S.E., Lacey, WA 98503. Public hearing will take place at the July commission meeting. The meeting date and time is tentative. Visit our website at about seven days prior to the meeting, select "The Commission," and then select "Public Meetings," to confirm hearing date, location, start time, and agenda items.
Date of Intended Adoption: July 17, 2020.
Submit Written Comments to: Ashlie Laydon, P.O. Box 42400, Olympia, WA 98504-2400, email, fax 360-486-3632, by July 6, 2020.
Assistance for Persons with Disabilities: Contact Julie Anderson, phone 360-486-3453, TTY 360-486-3637, email, by July 6, 2020.
Purpose of the Proposal and Its Anticipated Effects, Including Any Changes in Existing Rules: RCW 42.56.120 authorizes agencies to charge for certain costs related to public records requests. This statute allows agencies to undergo their own cost-analysis determination or to choose the default rates established in the statute if calculating actual costs would be unduly burdensome. The gambling commission does not have the resources to conduct a study to determine actual costs and doing so would interfere with other essential functions of the agency, and therefore chooses to adopt the default rates established in statute.
Reasons Supporting Proposal: The gambling commission received over one hundred sixty public records requests in 2019 and rule making is needed to address the growing costs associated with requests consistent with the default rates established by the legislature in RCW 42.56.120.
Statutory Authority for Adoption: RCW 9.46.070, 42.56.120.
Statute Being Implemented: RCW 9.46.070.
Rule is not necessitated by federal law, federal or state court decision.
Name of Proponent: Washington state gambling commission, governmental.
Name of Agency Personnel Responsible for Drafting: Brian Considine, Attorney, 4565 7th Avenue S.E., Lacey, WA 98503, 360-486-3469; Implementation: David Trujillo, Director, 4565 7th Avenue S.E., Lacey, WA 98503, 360-486-3512; and Enforcement: Tina Griffin, Assistant Director, 4565 7th Avenue S.E., Lacey, WA 98503, 360-486-3546.
A school district fiscal impact statement is not required under RCW 28A.305.135.
A cost-benefit analysis is not required under RCW 34.05.328. A cost-benefit analysis is not required per RCW 34.05.328 (5)(a)(i).
This rule proposal, or portions of the proposal, is exempt from requirements of the Regulatory Fairness Act because the proposal:
Is exempt under RCW 19.85.025(3) as the rules are adopting or incorporating by reference without material change federal statutes or regulations, Washington state statutes, rules of other Washington state agencies, shoreline master programs other than those programs governing shorelines of statewide significance, or, as referenced by Washington state law, national consensus codes that generally establish industry standards, if the material adopted or incorporated regulates the same subject matter and conduct as the adopting or incorporating rule; rule content is explicitly and specifically dictated by statute; and rules set or adjust fees under the authority of RCW 19.02.075 or that set or adjust fees or rates pursuant to legislative standards, including fees set or adjusted under the authority of RCW 19.80.045.
May 18, 2020
Ashlie Laydon
Rules Coordinator
WAC 230-21-016Costs of providing public records.
(1) There is no fee for the inspection of public records.
(2) Pursuant to RCW 42.56.120(2), we are not calculating all actual costs for copying records because to do so would be unduly burdensome for the following reasons:
(a) We do not have the resources to conduct a study to determine actual copying costs for all of our records; and
(b) To conduct such a study would interfere with other essential agency functions; and
(c) Through the 2017 legislative process, the public and requestors have commented on and been informed of authorized fees and costs, including for electronic records, provided in RCW 42.56.120 (2)(b) and (c), (3), and (4).
(3) We may charge fees for the production of copies of public records consistent with the fee schedule established in RCW 42.56.120. The fee schedule also is published on our website at and a copy of the fee schedule will be made available at agency headquarters listed in WAC 230-01-005.
(4) Before copying requested public records, we may require a deposit of up to ten percent of the estimated costs of copying all of the records. We may also require payment of the remainder of the copying costs before providing all of the records, or the payment of the costs of copying an installment before providing the installment.
(5) We may provide customized electronic access to public records if we estimate that the request would require the use of information technology expertise to prepare data compilations, or provide customized electronic access services when such compilations and customized access services are not used by us for any other agency purposes. We will charge the actual costs, including staff time, necessary to reimburse our agency for providing customized electronic access services.
(6) We will not release any requested copies of public records unless and until the requestor has paid all copying and other charges set forth in this section.
(7) Payment may be made by cash, check, or money order to the Washington state gambling commission. Cash payments must be in the exact amount and delivered to the physical address listed in WAC 230-01-005.
(8) We may waive fees for providing public records at the discretion of the director or director's designee. This determination will be made on a case-by-case basis.