WSR 98-05-071

WASHINGTON STATE LOTTERY

[Filed February 17, 1998, 2:55 p.m.]

The Washington State Lottery has recently adopted or revised the following policies:

POL 110.001 - Smoking (revision)

Clarified that smoking is also prohibited at the lottery's off-site warehouse.

Signed October 10, 1997

POL 220.002 - Travel Reimbursement (revision)

The technical service supervisor is now authorized to review the lottery director's travel expense voucher for correctness and compliance with the Office of Financial Management regulations, and sign it as approved. This authorization expires when the assistant director of finance position is filled or a new authorization is issued.

Signed November 3, 1997

POL 220.005 - Prepaid Expenses (revision)

Differentiated between the scenarios of purchasing goods and services for future consumption and purchasing for goods and services provided over a several month period.

Signed November 25, 1997

POL 230.002 - Electronic Funds Transfer (EFT) Rejections (revision)

Updated the policy to update terms and names of forms used by the lottery's new on-line vendor, including stating that resweeps are now done on Tuesday, rather than Friday. Also, the lottery no longer accepts a telephone notification from banks that the reject was their error; the notification must be faxed to the lottery by 3:00 (instead of 5:00) that business day. The customer service accounting supervisor is now authorized to make the decision that a third rejection will not result in license revocation, due to extraordinary circumstances.

Signed November 5, 1997

POL 250.010 - Prize Payments to Minors (revision)

Added that, for payments of $5,000 or more (before taxes), the minor's custodian is responsible for the tax liability on the income, unless the custodian and minor complete a Form 5754 (Attachment B). Modified the notation written on checks over $5,000. Also updated the RCWs that govern payments to minors.

Signed October 9, 1997

POL 410.002 - Mail Administration (revision)

The lottery's operations manager can now designate an employee to approve each use and resupply action of the emergency postage supply.

Signed November 5, 1997

POL 420.018 - Fire Safety (new)

The lottery's fire safety policy outlines the manner in which the safety officer and regional sales managers ensure that each lottery facility has a fire safety plan, including but not limited to functioning fire extinguishers and smoke detectors, and a fire egress plan.

Signed October 16, 1997

POL 420.011 - Inventory and Accountability of Fixed Assets (revision)

The lottery no longer includes items that cost less than $301 in their definition of small and attractive assets.

Signed October 16, 1997

POL 430.007 - Temporary Placement of Additional Sales Terminals (revision)

Clarified that it is the responsibility of the regional sales managers and sales manager to determine that temporary placement of a second terminal would result in long-term advantage for the lottery. The customer service designee will tie the second terminal to the retailer's primary electronic funds transfer account. If reports aren't available after the second terminal is removed, customer service will call the retailer with the amount that will be swept for the second terminal.

Signed October 9, 1997

To receive a copy of any of these policy statements, contact Becky Zopolis, Washington State Lottery, P.O. Box 43000, Olympia, WA 98504-3000, phone (360) 586-1051, FAX (360) 586-6586.

February 12, 1998

Merritt D. Long